Business Manager

Palmer Trucks•Fort Wayne, IN

13d•Onsite

About The Position

The Business Manager's duties include, but are not limited to, supervising office employees to ensure accurate and timely fulfillment of responsibilities and filing accurate, timely monthly, quarterly, and annual reports. Analyzes and organizes office operations and procedures, including bookkeeping, payables preparation, personnel, information management, filing systems, and other clerical services. Prepares composite reports to guide management. Maximizes office productivity through proficient use of the following computer applications: Microsoft Office, DSI Dealer Software Inc., Accounting, Parts Service and Leasing Software. Analyze credit information and make prudent credit decisions that maximize the company’s financial interests. Adjusts errors and complaints. Maintains contact with customers and outside vendors. Implements corporate procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Coordinates closely with Sales Representatives to prepare, review, and process dealer documentation, ensuring accuracy and compliance with company and regulatory requirements. Work directly with lien holders to obtain, verify, and manage documentation related to vehicle financing, title processing, and releases. Maintain knowledge of applicable state and industry requirements related to titling, registration, and financing transactions. Serve as a Notary Public, or obtain Notary Public certification within a designated timeframe after hire, to support dealership and customer documentation needs. Gathers personnel information and files. Manage time cards. Conduct employee orientation and administrative responsibilities for new hires. Distribute and communicate human resources materials, i.e., training, benefits, and announcements. Other duties as may be assigned.

Requirements

Bachelor's degree (B. A.) from four-year College or university; or 5 years related experience of office management experience.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Knowledge of Accounting software; Database software; Microsoft Excel Spreadsheet software and Microsoft Word Processing software.
Current Driver's License.

Nice To Haves

Serve as a Notary Public, or obtain Notary Public certification within a designated timeframe after hire.

Responsibilities

Supervising office employees to ensure accurate and timely fulfillment of responsibilities and filing accurate, timely monthly, quarterly, and annual reports.
Analyzing and organizing office operations and procedures, including bookkeeping, payables preparation, personnel, information management, filing systems, and other clerical services.
Preparing composite reports to guide management.
Maximizing office productivity through proficient use of computer applications: Microsoft Office, DSI Dealer Software Inc., Accounting, Parts Service and Leasing Software.
Analyzing credit information and making prudent credit decisions that maximize the company’s financial interests.
Adjusting errors and complaints.
Maintaining contact with customers and outside vendors.
Implementing corporate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Coordinating closely with Sales Representatives to prepare, review, and process dealer documentation, ensuring accuracy and compliance with company and regulatory requirements.
Working directly with lien holders to obtain, verify, and manage documentation related to vehicle financing, title processing, and releases.
Maintaining knowledge of applicable state and industry requirements related to titling, registration, and financing transactions.
Serving as a Notary Public, or obtaining Notary Public certification within a designated timeframe after hire, to support dealership and customer documentation needs.
Gathering personnel information and files.
Managing time cards.
Conducting employee orientation and administrative responsibilities for new hires.
Distributing and communicating human resources materials, i.e., training, benefits, and announcements.
Coordinating activities of various clerical departments or workers within other departments.
Determining work procedures, preparing work schedules, and expediting workflow.
Assigning duties and examining work for exactness, neatness, and conformance procedures.
Maintaining harmony among workers and resolving grievances.
Issuing written and oral instructions.