Business Manager, Biomedical and Diagnostic Sciences, College of Veterinary Medicine: UTIA

University of Tennessee•Knoxville, TN

4d•Hybrid

About The Position

The College of Veterinary Medicine invites applicants to apply for the position of Business Manager, located within the Biomedical and Diagnostic Sciences department. This position manages and has approval authority over business, financial, budget, and other administrative functions within the Department of Biomedical and Diagnostic Sciences at the UT Institute of Agriculture. The position assures policy, procedure, and legal compliance in financial, human resources, and grant and contract administration. The position manages and oversees all business operations within the unit, providing advanced accounting and budgeting support to the department.

Requirements

Bachelor’s degree in accounting or related business field
At least 5 years of relevant experience in financial accounting and management
Ability to manage all business functions of the department
Ability to independently manage departmental budgets on unrestricted and restricted funding sources
Advanced knowledge of both Fiscal and Human Resource University Policies and Procedures or the ability to become conversant with them
Ability to oversee and supervise designated accounting and administrative support staff
Advanced skills and knowledge in use of relevant institutional electronic information systems (DASH, grants/contracts, etc.)
Advanced knowledge of MS Office and related products
Demonstrated communication and organizational skills and ability to delegate/manage multiple tasks and deadlines
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

MBA in accounting or related business field.
2 years of financial accounting and management experience with an MBA.
Basic knowledge of range of activities conducted in medical diagnostic laboratories, preferably with experience managing finances, budgets, equipment inventory and maintenance contract agreements for same
Experience with sponsored research accounting related to grant and contract operations preferred

Responsibilities

Serves as primary resource and advisor to department leadership on financial and business activities
Administers and has approval authority, in conjunction with the department head, on financial, budgetary, and related business activities
Manages the department's budget including annual budget development, oversight, forecasting and maintenance
Manages all departmental financial operations including oversight of business functions and data entry activities (purchase requisitions, sole source justifications, accounts payable, accounts receivable, procurement card, internal transfers, petty cash reimbursements, etc.)
Coordinates and oversees departmental ledger reconciliation including tracking, investigating, and resolving variances and maintaining accurate balances
Assures all departmental financial operations are compliant with UT Fiscal Policies and Procedures
Coordinates and oversees general business operations such as facility space inventory, equipment inventory, etc.
Evaluates existing departmental internal business procedures and develops then implements improvements with department head consensus
Prepare regular and ad hoc financial reports for the department head, diagnostic laboratory services director, and diagnostic laboratory directors
Works in conjunction with the Executive Director of Business and Finance to develop and manage the departmental budget
Supervises departmental financial bookkeeping staff and oversees work of departmental staff as it relates to financial, human resource, and budget matters
Performs financial and human resource departmental training functions for faculty and staff
Has approval authority, in conjunction with department head, on human resource, personnel, and payroll related business activities
Reviews and oversees human resource, personnel and payroll actions initiated by the department
Review and oversight includes position creation and management related to budget, new hires, position transfers, and E-Forms for pay changes, funding changes, terminations, additional payments, salary transfer vouchers, etc.
Assures departmental actions are compliant with UT Human Resource Policies and Procedures
Performs ad hoc human resource, personnel and payroll reporting delivering requested information to the department head, departmental faculty, and Dean's office.
Evaluates existing departmental internal business procedures and develops then implements improvements with department head consensus
Reviews the work of departmental staff who process human resource, personnel and payroll actions
Has approval authority, in conjunction with department head, on grant and contract agreements, subcontracts, and associated documents such as MTA's
Assists and provides direction to departmental Principal Investigators (PI's) in planning and budget development for external sponsored research proposals
Assists and provides direction to departmental PI's on grant and contract policies
Works with UT Institute of Agriculture pre-award grants and contract offices to troubleshoot problems, facilitate submissions and correct PI errors
Assures cost accounting principles on sponsored research agreements are compliant with Federal Office of Management and Budget Uniform Guidance 2 CFR 200 for federal awards
Works with UT Institute of Agriculture grants and contract office to process award documents and establish new accounts on awarded sponsored projects
Assures that expenditures on sponsored research accounts, grants, and contracts comply with agreement terms and budgets
Monitors and manages financial activity on awarded sponsored research agreements providing data to PI's, the department head, associate deans, and/or staff as needed
Tracks and maintains salary expenditures and benefits costs for employees paid from awarded sponsored research accounts-assures timely execution of required changes/transfers to comply with UT cost transfer policies
Provides financial control information to the department head and faculty regarding sponsored research agreements/accounts
Works with UT Institute of Agriculture post-award grants and contract offices to troubleshoot problems, correct non-compliance, and execute financial close-out of sponsored research accounts