Business Manager II

Diocese of St. Augustine•Gainesville, FL

4d•Onsite

About The Position

The Business Manager II is responsible for the full range of school administrative functions. At this level, school administrative responsibility may be delegated by the principal, to assist in the areas of finance, facilities, purchasing, communications, and personnel. The business manager at a school may supervise most or all support staff positions. This role requires a positive, friendly, respectful, and caring attitude, and the ability to work collaboratively with parish and school personnel. The Business Manager serves as a strategic partner with the School Principal and pastor for the short/long-term financial strategy and growth of the school.

Requirements

BA/BS degree in Business, Finance, Accounting, Human Resources or related business discipline from an accredited college preferred.
Knowledge of budgeting principles and practices, accounting principles and financial reporting using the cash basis accounting and some modified accrual basis.
Ability to read and analyze financial statements.
Moderate to high level of computer expertise in accounting software and Microsoft Excel, with a moderate level of Word, PowerPoint, and Outlook.
Successful experience in a supervisory capacity.
Forward-thinking financial manager who is team-oriented, proactive and a collaborative business partner.
Collaborative style; proven team builder with effective employee-relations skills.
Proven ability to lead and motivate teams through recognition, participation and delegation.
Approachable, engaging, results and action-oriented leadership style that holds people accountable and celebrates success.
Ability to develop and maintain positive relationships with employees at all levels.
Ability to face situations firmly, courteously, tactfully, and with respect for the rights of others.
Familiarity and fluency with the use of technology and the ability to team with others to creatively use technology.
Practicing Catholic preferred and registered member of a Catholic parish faith community.
Ability to respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
Must be flexible, innovative in a fast-paced, time-critical environment and the ability to work independently.
Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities.
Performs work at a high level of accuracy and attention to detail.
Strong interpersonal, written, and verbal communication skills, including ability to produce clear, concise reports and recommendations and make presentations to varied groups.
Maintains a high degree of professionalism and credibility with the parish and school staff, department heads, clergy, and the public, with a high focus on building effective and positive relationships.
Exercises considerable independence and judgment with a high level of confidentiality.
Must successfully pass the required Safe Environment background check prior to employment and every five years.
Must maintain a valid driver’s license.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
Must regularly lift and/or move up to 30 pounds.
Specific vision abilities required include close vision, distance vision, and ability to adjust focus.

Nice To Haves

BA/BS degree in Business, Finance, Accounting, Human Resources or related business discipline from an accredited college.

Responsibilities

Assists the principal to assure that sound financial management is practiced by the school, including budget development and monitoring, timely and accurate reporting, proper deposit, disbursement, and accounting for all school community-related funds, and oversight of major fundraising activities.
Seeks approval from the Principal and/or Pastor in accordance with diocesan policies regarding financial and temporal transactions, ensuring compliance with the diocesan parish manual policies.
Creates, reviews, and presents accurate budgets and financial reports to the Principal, Pastor, and appropriate volunteer councils/committees.
Acts as a liaison on behalf of the school with the diocese and other entities regarding fiscal responsibilities.
Assists the Principal in recruiting, hiring, and dismissing employees with guidance from the diocesan Human Resource Department, maintaining knowledge of current employment laws.
Assists the principal with supervision of all school employees as assigned by the Principal that are not directly accountable to the Principal.
Assists the principal with regular checkpoints with direct reports, taking constructive timely action to remedy problems, and consistently meeting quality standards and deadlines.
Assists with leadership and encourages the development team to focus on new, innovative, and effective programs and works toward continuous improvement of existing programs.
Meets yearly with each team member to review their job performance and performs a written evaluation with goals.
Creates and updates a school employee handbook in consultation with the Principal and assistance from the diocesan Human Resource Department, ensuring legal review.
Provides new employees with orientation, including handbook review, new-hire paperwork, I-9 verification, payroll forms, background checks, Protecting God’s Children workshop, introductions, and workplace expectations.
Establishes and maintains position descriptions and personnel evaluations for employees.
Coordinates with staff and volunteers for staff planning and operational meetings, conducting significant dialogue with the Principal.
Maintains accurate school and facilities records, including repair, construction, and financial.
Serves as the school’s benefits administrator to coordinate insurance and other benefit programs.
Ensures compliance with the policies, procedures, and guidelines of the Protected Self Insurance Program of the Diocese of St. Augustine.
Attends workshops held by the Diocesan Office of Human Resources and the Diocesan Fiscal Office to stay updated on policies, procedures, best practices, and compliance.
Performs other related duties as assigned by supervisor.