Business Manager II

Georgia State University•Atlanta, GA

6d•Onsite

About The Position

Georgia State University’s J. Mack Robinson College of Business is the sixth-largest business school in the country and educates more than 9,000 students across multiple physical campuses throughout the Atlanta region. Known for producing business leaders and innovators, Robinson College and Georgia State University have produced more of Georgia’s top executives with graduate degrees than any other school in the country. Our undergraduate and part-time MBA programs for working professionals are ranked among the best by U.S. News & World Report, and our Executive MBA is ranked among the world’s best by CEO Magazine. These are exciting times at the J. Mack Robinson College of Business at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Requirements

Bachelor’s degree and four years of administrative experience, or a combination of education and related experience.

Responsibilities

Serves as the primary operational and financial administrator for the department.
Oversees academic operations, manages departmental budgets, leads human resources processes, and provides comprehensive administrative support to faculty and staff in compliance with Robinson College of Business (RCB), Georgia State University (GSU), and University System of Georgia (USG) standards.
Establishes fiscal year budgets, generates financial reports, and analyzes State and GSU Foundation accounts.
Handles requisition reviews, faculty research accounts, vendor contracts, extra compensation processing, and expense reimbursements.
Serves as the primary HR contact for faculty, staff, part-time instructors, and student/graduate research assistants.
Directs hiring, onboarding, and contract preparations.
Collaborates with the Chair and college coordinators on course scheduling, enrollment policy adherence, and faculty technical support.
Plans and executes key departmental events, conferences, and itineraries.
Assists the Chair with faculty evaluations (Promotion & Tenure, FAAR, and PERs).
Oversees travel arrangements, travel authorization, and expense reporting in line with university and Department of State guidelines.
Manages international documentation, H1B visa paperwork, and visiting scholar contracts in coordination with university legal teams.
Coordinate and supervise academic scheduling activities with the department chair and college coordinators.
Communicate course scheduling and provide support to faculty regarding course verification, registration, and technical issues.
Assist the Dept. Chair with scheduling of key events.
Adhere to RCB policies and standards for RCB student requirements and eligibility to enroll in RCB courses.
Establish FY budgets and financial reports, and prepare proposals for departmental funds.
Ensure that all yearly activities are supported with proper documentation, accuracy, and department chair approval.
Work with college and university departments and the GSU Foundation to ensure compliance with GSU and USG policies.
Advise on management of available funds and resources (departmental expenditures, reimbursements, and disbursements).
Analyze areas of opportunity in spending and allocation of State & GSU Foundation accounts.
Practice responsible stewardship of resources in a timely manner.
Review requisition orders to verify accuracy.
Manage and monitor faculty research accounts.
Prepare contracts and SPCW forms for vendors and visiting scholars.
Coordinate with the Legal Department.
Administrative support for the department chair by processing orders/payment requests, extra compensation, and fee-based forms for faculty members.
Primary contact for all human resources processes for faculty, part-time instructors, research assistants, staff, and student assistant hiring and onboarding.
Hire and assist Graduate Research Assistants.
Communicate university policies, Department of State, and GSA travel guidelines.
Organize, plan, & execute departmental events for students and faculty; assist in planning itineraries for conferences.
Assist faculty and doctoral students with travel arrangements, travel authorization forms, and travel expense statements (with full support from Admin. Specialist).
Support faculty hiring and budget management.
Assist the department chair with various evaluation processes (Promotion & Tenure, Faculty Activities/Accomplishments (FAAR), and Personnel Effort Reporting (PERs) each semester.
Prepare international documents for visiting scholars and faculty each semester.
Assist in preparing and processing H1B and Visa paperwork for international faculty.