Business Efficiencies Coordinator

College Of Early Childhood Educators•Toronto, ON

4d•Remote

About The Position

The College of Early Childhood Educators (the College) supports high-quality early learning and care by regulating more than 68,000 members of the profession in the public interest, pursuant to the Early Childhood Educators Act, 2007. We are one of the largest self-regulatory bodies in Ontario and the diversity of our members as well as our employees reflects the diversity of the children and families to whom they provide care. Our Commitment to Anti-Racism informs how we work and is embedded in the culture of the College, where we continue to create and strengthen a workplace of inclusion and belonging. We are seeking an analytical, problem-solving, critical thinker experienced in project management, business operations and administrative coordination for a 15-month contract which may lead to permanent full time.

Requirements

Four-year college or university program with a focus on project management, administration, business operations and logistics.
1 to 3 years’ experience including working in a government, regulatory, educational or a not-for profit organization.
Problem solving, judgement and analytical skills to identify and scope issues, and formulate/analyze options.
Written communication skills to prepare detailed and accurate project documentation.
Listening, verbal communication and relationship building skills to communicate with a variety of parties (e.g. management, external organizations) to present information and/or facilitate discussions.
Initiative and time management skills to work well independently and collaboratively as part of a team.
Coaching and management skills to motivate and develop project team members.
Leadership skills in project management capacity.

Responsibilities

Provide project management support for operational and IT-related projects.
Track and monitor departmental and College-wide projects.
Gather information to inform the development of project plans, schedules, and monitoring tools to identify dependencies between projects.
Provide support to ensure the smooth operation of the Department.
Develop and maintain systems to share information between management, policy and operations roles in the Department.
Coordinate the sharing of documents, schedules and workplans across the Department.
Perform regular data clean-up activities in iMIS to ensure data accuracy and system reliability.
Perform ongoing data audit to ensure the quality assurance of the files and integrity of the registration decision making and activities.
Generate reporting to respond to ad hoc data/research requests and report on trends (e.g. monthly trends in applications and membership).
Act as a liaison between staff and internal/external IT support to resolve IT performance issues.
Support the annual audit process.
Prepare/ provided registration related documents/ materials during the audit (e.g. samples of electronic copies of member/ applicant files).
Lead activities to facilitate ongoing improvements to the Department’s projects.
Design and schedule consultations to collect feedback and prepares reports on lessons learned.
Review and provide feedback on projects developed by other departments.
Support the planning, monitoring, implementation, and evaluation of technology-related special projects for the department.
Support the enhancements of the College’s Membership Management System (MMS) by developing relationships with vendors/project teams, coordinating and facilitating employees’ testing and training, overseeing the implementation of new processes.
Keep up to date with applicable legislation, trends and practices.
Other duties as assigned.