Business & Documentation Administrator

Digital Consultants, LLC•Sierra Vista, AZ

2d•Onsite

About The Position

Leading with our people, Digital Consultants’ mission is to deliver the highest level of professional solutions while being a trusted partner and advisor to our customers. With a culture of practicality, opportunity, and creativity we remain dedicated to being honest, trustworthy, respectful, and ethical in everything we do. We are a certified SBA 8(a) small, disadvantaged business that supports multiple IT customers within the Federal, civilian, and private sectors. Digital Consultants also offers our employees growth opportunities, competitive wages, and a full benefits package. Our founding principles, Fairness and Common Sense make working here more than a job, it’s the Digital family. Digital Consultants is seeking a highly organized Government Procurement & Documentation Administrator to provide specialized business support, federal purchasing administration, and high-level documentation control. Operating at the intersection of government acquisition and contract compliance, this role serves as the administrative backbone of our project team. You will be responsible for managing purchasing pipelines, coordinating vendor agreements, attending technical meetings to draft executive-level minutes, and ensuring all procurement documentation and contract deliverables adhere to federal policies and formatting standards.

Requirements

Master’s degree in business administration, Finance, Technical Writing, or a related field; OR Bachelor’s Degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment.
Mastery of business management, government purchasing procedures, and documentation concepts.
Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.
Advanced command of Microsoft Office Suite (especially Word, Excel, and PowerPoint) and SharePoint document libraries.
High proficiency in grammar, technical terminology, document layout, and editorial formatting.
Outstanding active listening skills for real-time note-taking, strong organization, and the ability to interact professionally with all levels of leadership.
Prepare meeting minutes, slides, and reports.
Must possess and be able to maintain an active Top Secret/SCI security clearance and obtain a polygraph.

Responsibilities

Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.
Liaise with contracting officers, vendors, and program managers to facilitate purchasing requests and monitor delivery statuses.
Monitor and track project budgets, purchasing ledgers, and contract spend plans, ensuring all tasks align with task order budget parameters.
Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise, actionable meeting minutes.
Prepare, edit, and format project deliverables, technical reports, and contracting paperwork to ensure strict compliance with authoritative guidelines and organizational templates.
Manage the entire documentation lifecycle, including cataloging, filing, storing, and monitoring the distribution of all final deliverables.
Assist in operations analysis, contract administration, and project scheduling.
Assess operational and business issues to develop proactive administrative approaches that meet quality, budget, and schedule goals.
Serve as the primary coordinator for logistical and general office administration support.