Business Development/ Events Assistant

K2 Services•Palo Alto, CA

2d•$35•Hybrid

About The Position

The Business Development/ Events Assistant will help with tasks in support of the overall business development efforts in connection with marketing events logistics, pitches/RFPs, collateral updates, directory submissions and other department projects. As part of the firmwide Marketing & Business Development department, the individual will help ensure that mailing lists, experience records and other data projects are handled effectively and efficiently and assist with various department-wide tasks as assigned. This is a non-exempt position with a hybrid schedule, requiring you to be in the office three days a week or more if special events are taking place.

Requirements

Demonstrated initiative, highly organized and detail oriented
Possess strong interpersonal and time-management skills
Exceptional written and verbal communication skills are critical to success
Strong proficiency in Microsoft Office Suite
Exemplary customer service and collaborations skills, with the ability to work well within a team
Demonstrate initiative, independent thinking and creative problem solving
Willingness to learn
Proven ability to work independently while maintaining a high level of efficiency
Capability to handle multiple tasks with competing deadlines simultaneously and see projects through to completion
Flexibility to work the schedule required to satisfy event responsibilities
Ability to walk, bend, kneel, stand, and/or sit for an extended period.

Nice To Haves

Bachelor’s degree in marketing or a related field preferred

Responsibilities

Be responsible for the planning and execution of all marketing events logistics
Assist with the coordination and execution of in-person, virtual, and hybrid events from planning through post-event follow-up
Support event logistics, including venue research, catering coordination, transportation arrangements, and event materials preparation
Manage attendee registration, RSVP tracking, guest communications, and event confirmations
Coordinate with vendors, venues, and suppliers to ensure timely delivery of services and materials
Prepare event timelines, checklists, and project trackers to support successful event execution.
Assist in the creation and distribution of event invitations, promotional materials, and attendee communications
Support on-site event operations, including registration, setup, vendor management, and attendee assistance
Writing or working on pitches/RFPs
Responsible for collateral updates
Help ensure that mailing lists, experience records and other data projects are handled effectively and efficiently
Develop audience segmentation and target strategies for email list building and optimization
Proficiency in email reporting, providing user training and support, supporting email policies and best practices
Directory submissions and other departmental projects
Assist with various department-wide tasks assigned