Business Coordinator - Galveston Care Management (Onsite)

University of Texas Medical Branch (UTMB)•Galveston, TX

72d•Onsite

About The Position

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.

Requirements

Associate degree or equivalent
2 years of office-related experience
Good overall knowledge of Non-Exempt Administrative Support role skills.

Responsibilities

Manage, coordinate, and directly support administrative, business management, and staff activities within a process/department.
Serve as Accountable Property Officer, maintaining property accounting records, including acquisition and disposal of equipment, and conducting annual physical inventory.
Assist in budget development, monitoring income and expenditures, and reconciling accounts.
Coordinate accounts receivable and revenue posting, maintaining detailed accounting records.
Prepare financial, statistical, and annual reports, including comparative analysis reports.
Conduct cost studies regarding the process' charge structure/billing system.
Coordinate employee travel arrangements and reimbursements.
Process requisitions for equipment purchases.
Coordinate and process employee business expense reimbursements.
Type finished copies of correspondence and reports, and compose correspondence and memorandums.
Create, maintain, and manipulate databases and spreadsheets.
Develop and maintain office record-keeping systems, compile data for reports, and develop user-friendly reports.
Schedule, coordinate, and organize appointments, meetings, and rooms, including preparing notifications and agendas.
File process/area records, reports, correspondence, and other documents.
Perform miscellaneous clerical tasks such as copying, filing, faxing, and maintaining bulletin boards.
Sort, stamp, and distribute incoming mail and prepare outgoing mail.
Serve as liaison with other departments and agencies regarding administrative matters.
Interact with customers to resolve problems and answer questions regarding policies, procedures, and operations.
Provide administrative support at the executive level and ensure smooth day-to-day activities in the executive office.
Think independently and make decisions as necessary.
Coordinate personnel matters, including hiring, separation, and evaluation processes, with Human Resources.
Process and monitor status of personnel action forms and maintain records.
Serve as Key Control Officer for the Process/Department.
Provide new and existing staff with orientation on Performance Management Program, Personal Development Program, and Human Resources policies.
Coordinate and enter employee time and attendance, verifying data accuracy.
Verify and reconcile payroll issues and distribute employee payroll.
Assist in the development of area policies and procedures.
Serve as departmental liaison with Human Resources regarding employee disciplinary and grievance issues.
Initiate improvements in work process/environment and analyze/standardize procedures for efficiency.
Prioritize daily work assignments and contribute ideas for process improvements.
Support and assist in the cross-training of team members.
Adhere to internal controls and reporting structure.