Business Coordinator

Brandeis University • Waltham, MA

1d • $47,400 - $59,000 • Onsite

About The Position

Brandeis University is looking for a Business Coordinator in the School of Arts, Humanities, and Culture. The Business Coordinator will perform a combination of responsibilities and demonstrate in-depth proficiency in completing routine assignments. Specific responsibilities include payment processing and approvals; payment tracking; and facilities and mail support. Act as a knowledge resource for faculty, staff, and students. Positions may work with their supervisor to hire and manage office students and student research assistants. This job is located in Waltham, MA. Events are in person and event coordinators’ presence must be in person for events they oversee.

Requirements

• High School diploma required
• 1-3 years work-related experience.
• Strong organizational, communication, and interpersonal skills is essential.
• Attention to detail is an absolutely required quality.
• Must be able to work independently while having the ability to know when to ask questions.
• Must be able to deftly adapt to any situation, concern, or problem that arises.
• Must have a highly professional and calm demeanor.
• Ability and inclination to anticipate future opportunities and consequences.
• Resonance with the mission and goals of the team’s priorities.
• Experience and comfort with using software is a must; preferably MS Office, Google suite, and institutional enterprise software.

Nice To Haves

• Bachelor’s Degree strongly preferred

Responsibilities

• Updating department budget tracking spreadsheets and running reports in Workday to generate relevant data.
• Responding to queries from administrators and faculty regarding current balance for their budgets.
• Attending regular budget meetings with Department and Program Chairs.
• Processing orders and other transactions in COUPA.
• Working in conjunction with procurement, general accounting, and accounts payable as necessary.
• Instructing faculty on P card reconciliations and expense reports.
• Assisting supervisor with completing all fiscal year end tasks, such as ensuring no accounts are overspent and moving expenses between funding streams which requires independent decision-making on the best funding source for particular expenses.
• Serving as the primary contact for hourly student hiring in conjunction with Student Financial Services.
• Coordinating hiring, costing allocation changes, termination, and other processes related to hourly students.
• Overseeing general office support, including but not limited to placing supply orders; handling mail/packages and checks; and updating mail boxes.
• Serving as a contact for facilities concerns.
• Interacting with vendors and on-campus offices as needed.
• Supporting cross-functional groups as requested and providing coverage for colleagues upon request.

Benefits

• The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.
• Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED