Business Coordinator, Radiology-Administration (Onsite)

University of Texas Medical Branch (UTMB)•Galveston, TX

1d•Onsite

About The Position

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department. This role requires the ability to perform tasks and responsibilities on own initiative ensuring process and operational continuity of various administrative and business management activities. The Business Coordinator will handle financial tasks, software-related tasks, clerical tasks, customer service, and miscellaneous duties to ensure smooth operations within the Radiology-Administration department.

Requirements

Associates degree or equivalent
2 years of office related experience
Good overall knowledge of Non-Exempt Administrative Support role skills.

Responsibilities

Manage, coordinate, and support administrative, business management, and staff activities.
Serve as Accountable Property Officer, maintaining property accounting records and conducting annual physical inventory.
Assist in budget development, monitoring, and reconciliation of accounts.
Coordinate accounts receivable and posting revenues.
Maintain detailed reports and records of accounting data.
Assist in the preparation of financial, statistical, and comparative analysis reports.
Conduct cost studies regarding the process’ charge structure/billing system.
Coordinate employee travel arrangements and reimbursements.
Process requisitions for equipment purchases.
Coordinate and process employee business expense reimbursements.
Type correspondence and reports from various sources.
Compose correspondence and memorandums.
Proofread all completed assignments.
Create, maintain, and manipulate databases and spreadsheets.
Develop skills and knowledge to stay current with evolving office technologies.
Develop office record keeping systems.
Compile data for necessary reports.
Schedule, coordinate, and organize appointments, meetings, and rooms.
Coordinate meeting notifications and prepare agendas.
File process/area records, reports, correspondence, and other documents.
Perform miscellaneous clerical tasks such as making copies, filing, and faxing.
Sort, stamp, and distribute mail.
Serve as liaison with other departments regarding administrative matters.
Interact with customers for problem resolution and answer questions regarding policies and procedures.
Provide administrative support at the executive level.
Ensure smooth service in the executive office, managing day-to-day activities.
Think independently and make decisions as necessary.
Interface with leadership, government agencies, or outside vendors.
Coordinate personnel matters, including hiring, separation, and evaluation processes, with Human Resources.
Process and monitor status of personnel action forms.
Serve as Key Control Officer for the Process/Department.
Provide new and existing staff with orientation on Performance Management and Personal Development Programs.
Coordinate and enter employee time and attendance, verifying data.
Verify and reconcile payroll issues and distribute employee payroll.
Assist in the development of area policies and procedures.
Serve as departmental liaison with Human Resources regarding employee disciplinary and grievance issues.
Initiate improvements in work process/environment.
Analyze and standardize procedures for improved efficiencies.
Prioritize daily work assignments.
Contribute ideas and suggestions for improvements.
Support and assist in the cross training of team members.
Perform related duties as required.