Business Coordinator, Internal Medicine - Administration (Onsite)

University of Texas Medical Branch (UTMB)•Galveston, TX

3d•$44,000 - $55,000•Onsite

About The Position

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department. This role requires the ability to perform tasks and responsibilities on own initiative ensuring process and operational continuity of various administrative and business management activities.

Requirements

Associates degree or equivalent
2 years of office related experience
Good overall knowledge of Non-Exempt Administrative Support role skills.

Responsibilities

Serve as Accountable Property Officer, maintaining property accounting records, including acquisition and disposal of equipment, and conducting annual physical inventory.
Assist in the development and monitoring of the Process budget, including income, expenditures, and reconciliation of accounts.
Coordinate accounts receivable and posting revenues, maintaining detailed accounting reports.
Assist in the preparation of financial, statistical, and annual reports, including comparative analysis reports.
Conduct cost studies regarding the process’ charge structure/billing system.
Coordinate employee travel arrangements and reimbursements, ensuring compliance with travel guidelines.
Process requisitions for equipment purchases in accordance with procurement rules.
Coordinate and process employee business expense reimbursements.
Type correspondence and reports from various sources.
Compose correspondence and memorandums in business letter format.
Proofread all completed assignments for accuracy.
Create, maintain, and manipulate databases and spreadsheets.
Develop skills and knowledge to stay current with evolving office technologies and work demands.
Develop and maintain office record-keeping systems.
Compile data for and develop user-friendly reports.
Schedule, coordinate, and organize appointments, meetings, and rooms.
Coordinate meeting notifications and prepare agendas.
File process/area records, reports, correspondence, and other documents according to retention schedules.
Perform miscellaneous clerical tasks such as copying, filing, faxing, and maintaining bulletin boards.
Sort, stamp, and distribute mail, and prepare outgoing mail.
Serve as liaison with other departments and agencies regarding inventory control, building services, equipment, purchasing, safety, and other administrative matters.
Interact with customers to resolve issues and answer questions regarding policies, procedures, and operations.
Provide administrative support tasks at the executive level, ensuring smooth and seamless service in the executive office.
Think independently and make decisions as necessary.
Interface with leadership at UT Components, government agencies, or outside vendors.
Coordinate personnel matters, including hiring, separation, and evaluation processes, with Human Resources.
Process and monitor status of personnel action forms and maintain related records.
Serve as Key Control Officer for the Process/Department.
Provide new and existing staff with orientation on Performance Management, Personal Development, and Human Resources policies.
Coordinate and enter employee time and attendance data, verifying its correctness.
Verify and reconcile payroll issues and distribute employee payroll.
Assist in the development of area policies and procedures.
Serve as departmental liaison with Human Resources regarding employee disciplinary and grievance issues.
Initiate improvements in work process/environment.
Analyze and standardize procedures for improved efficiencies.
Prioritize daily work assignments.
Contribute ideas and suggestions for process improvements.
Support and assist in the cross-training of team members.
Adhere to internal controls and reporting structure.
Perform related duties as required.