Business Coordinator III

Texas A&M University System•Galveston, TX

10d•Onsite

About The Position

The Continuing Education Business Coordinator III is responsible for a variety of business functions as determined by TAMUG campus centralized business structure and departmental needs. Functions will include fulfillment of approved departmental purchasing requests, funding source identification, reconciliation & reporting, creation and submission of departmental expense reports, review / creation /submission of specific processes and/or reports, end of fiscal year closing activities, assist with annual inventory, serving as ‘first point of contact’ for department faculty, staff and visitors to the department.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Four years of related experience in general office, accounting, or personnel operations.

Nice To Haves

Bachelor's degree in business administration.
Knowledge of Concur, Workday, FAMIS and other TAMUS software, budgeting.
Knowledge of Microsoft Office Software.

Responsibilities

Manages department budgets and accounting
Serves as the primary Business Contact for the Office of the AVP for Academic Operations.
Manages the Educational Outreach Program: Sea Camp. This includes procurement, contracts, purchasing, travel, use of travel and procurement cards, cash handling, and export controls.
Responsible for ensuring all payments have been collected for Sea Camp tuition, field trips, etc.
Handles $5,000 working funds for summer camps.
Runs reports through PayPal for processing fees for payments received through the CircuiTree Registration system.
Serves as the department purchasing agent & will complete all associated accounting / receiving /invoicing / requisitioning processes, purchase orders, etc. (AggieBuy) of the Department as well as Purchasing Card expenses through creation, allocation, coding & submission of monthly expense reports within required deadlines (Concur).
Provides support for the travel of the department; may serve as a travel delegate to individual staff and faculty.
Processes travel documentation and expense reports for both domestic and foreign travel.
Files, maintains, and communicates travel accounts and policies.
Ensures department compliance with all travel policies and procedures.
Trains faculty and staff on new and existing procedures pertaining to travel.
Serves as Budget Contact with financial, payroll, and/or human resources.
Responsible for monitoring and submission of Department’s costing allocations for personnel; runs Pay Calculation Results for a Period and other reports for faculty and staff in Workday portal for accuracy of monthly and biweekly payrolls.
May coordinate personnel activities of the unit.
Coordinates and audits departmental personnel files.
Participates in the hiring and training of business staff and/or student workers and may provide supervision.
Trains staff on new and existing business procedures and interprets policies and regulations for staff.
Assists with the hiring of departmental staff through creation of Personnel Action Request (PAR) forms.
Handles departmental on-boarding processes for new staff hires.
Assists, as needed, with required processes to hire student workers.
Provides expertise to the Other Ops Depts Business HUB and associated faculty regarding fiscal and Other Ops Depts policy interpretation and implementation.
Provides oversight and guidance for compliance issues.
Maintains log of training for vans used as part of Sea Camp, Child Protections training, CPR training, golf cart training, Clery Act, Camper relations and Title IX.
Performs other duties as assigned.