Business Coordinator II

Texas A&M • Bryan, TX

13d

About The Position

The Business Coordinator II provides support and coordination for business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring and reporting accounts and budget data with limited supervision.

Requirements

• Bachelor’s degree in accounting or equivalent combination of education and experience.
• Three years of related experience in general office, accounting or personnel operations.

Nice To Haves

• Experience working in a University setting
• Knowledge of word processing and spreadsheet applications.
• Interpersonal communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Procurement & Accounts Payable Coordinates and oversees purchasing activities to ensure compliance with university, federal and state regulations.
• Assists with ensuring vendor files are up-to-date and obtain required forms for new vendors.
• Processes invoices for Finance & Administration and ensures compliance with university, federal and state regulations.
• Serves as primary department allocator for Finance & Administration and reviews invoices to ensure they are accurate and in compliance with university, federal and state regulations.
• Travel Financial Administration, Compliance & Reporting Reviews, approves and processes travel and purchasing card reports in Emburse.
• Coordinates and manages the travel reconciliation process through Emburse for assigned teams or units.
• Audits and provides initial approval on each Emburse report to ensure compliance with rules and regulations.
• Investigates and resolves errors on transactions with corresponding departments to ensure purchasing and travel compliance with rules and regulations.
• Financial Coordination and Problem Resolution Serves as second reviewer and processes necessary corrections for monthly reconciliations.
• Propose solutions to routine financial problems.
• Propose solutions for travel-related issues as they arise.
• Serves as a liaison with Financial Management Operations regarding travel-related and accounts payable issues.
• Attends webinars organized by Financial Management Operations and ensure the department is following the latest guidelines.
• Provides a plan for any new policy or procedures presented by Financial Management Operations.
• Records and Document Management Coordinates annual fiscal year closing activities and drafts new fiscal year plans.
• Serves as backup for reviewing and entering Maestro Grants and ensures accounts are set up correctly.
• Business Office Support & Special Projects Completes departmental tasks as necessary Assists with special projects related to state funding and annual financial report.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees