Business Coordinator I

Texas A&M • College Station, TX

20d

About The Position

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience in general office, accounting, or personnel operations.
• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to provide technical support for athletic sporting events may be required.
• Ability to work flexible hours (night, weekend, and holiday).
• Ability to multitask and work cooperatively with others.

Responsibilities

• Coordinates and manages the travel reconciliation process through Emburse for assigned teams or units.
• Audits and provides initial approval on each Emburse report as it is submitted by traveler to ensure that the report is in accordance with State, NCAA, and Texas A&M rules and regulations.
• Provides input on policies and procedures as they relate to athletic department travel.
• Proposes solutions for travel related issues as they arise.
• Serves as a liaison with Financial Management Operations in regard to travel related issues.
• Trains new staff on the functionality and usage of Emburse.
• Assists with the annual Travel planning process for assigned teams.
• Processes NCAA and SEC travel reports as required for reimbursement.
• Processes, codes, and verifies receipts on all transactions in AggieBuy including non-po invoices and purchase orders for assigned teams or units.
• Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy.
• Processes payment by purchasing card for all invoices that are provided to the athletics internal operations office.
• Proposes solutions to routine financial problems.
• Oversees athletics Payment Card process for assigned teams or units to verify that all university, state, NCAA and SEC regulations are followed.
• Implements and coordinates purchasing activities.
• Coordinates with coaches and staff to ensure that all receipts and transactions are accounted for prior to month end.
• Reviews and audits each payment card transaction and statement to verify that proper internal accounting system (CYMA) codes have been applied accurately
• Creates stores in the TAMU Marketplace through Touchnet as requested by units throughout the athletic department.
• Ensures accurate and timely reporting of revenue to constituents as requested or required.
• Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations.
• Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality, and other areas as deemed appropriate.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees