Business Services Coordinator I

State of North Carolina

16d • Hybrid

About The Position

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. The position will work closely with program staff and various DHHS business offices and will require effective communication both written and verbal of regulations and financial data with regards to section requirements and/or needs. Effective time management and organization is critical to this position. This position is responsible for key activities in the section including Accounts Payable, Motor Fleet, DIT phone bill, and other related duties. The position requires proficiency with the North Carolina Financial System (NCFS) and Excel to obtain fiscal information and track payables. This position will also require knowledge of the Department of Administration Motor Fleet policies and procedures. The Section is heavily audited by USDA, both fiscally and programmatically, State Audit, and Internal Audit. Errors caused by this position could result in audit findings and potential payback situations. Attention to detail is crucial to reduce and/or quickly correct errors that can result in audit exceptions and/or poor management decisions. The Division of Child and Family Well-Being is a division at the NC Department of Health and Human Services (NCDHHS) that focuses on supporting whole child and family health and well-being for North Carolinians with several sections including nutrition programs (WIC, SNAP and Child and Adult Care Food Program), health & prevention services for children and youth, children’s behavioral health programs, and early intervention programs. This position is housed within the Operations Unit in the Community Nutrition Services Section (CNSS) in the Division of Child and Family Well-Being (DCFW). The Community Nutrition Services Section promotes sound nutrition habits among women in their childbearing years, infants, children and youth. Section staff work with representatives of state, county and private providers/agencies to promote healthful dietary and physical activity behaviors and best practices. The CNSS administers the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC), the WIC Farmers’ Market Nutrition Program (FMNP), the Breastfeeding Peer Counseling Program (BFPC), and the Child and Adult Care Food Program (CACFP). The CNSS collaborates with programs within the Division of Child and Family Well-Being (e.g., Food and Nutrition Services) and other Divisions within the Department of Health and Human Services (DHHS) as well other public and private community agencies to coordinate nutrition policy, education and training efforts.

Requirements

• High school or General Educational Development (GED) diploma and four years of related administrative experience OR An equivalent combination of education and experience

Nice To Haves

• Knowledge of accounting practices and budget procedures.
• Knowledge of State Governmental and Departmental policies and procedures.
• Ability to reconcile budget expenditures and monitor accounts.
• Experience with Accounts Payable.
• Experience with Microsoft Excel and Word applications.

Responsibilities

• Accounts Payable
• Motor Fleet
• DIT phone bill
• Obtain fiscal information and track payables
• Knowledge of the Department of Administration Motor Fleet policies and procedures

Benefits

• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
• Employees also receive paid vacation, sick, and community service leave.
• In addition, paid parental leave is available to eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED