Business Coordinator I

Texas A&M University System • Houston, TX

8d • Onsite

About The Position

The Business Coordinator I provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

Requirements

• Bachelor’s degree in relevant field or equivalent combination of education and experience
• Two years of related experience in general office, accounting, or personnel operations.

Nice To Haves

• Two years of related office experience within higher education finance business processes

Responsibilities

• Reviews and approves vouchers and requisitions.
• Reviews and audits reconciliations of multiple unit accounts.
• Monitors and reports on unit budget activity.
• Prepares monthly and annual financial reports.
• Coordinates annual fiscal year closing activities and drafts new fiscal year plans.
• Coordinates routine fiscal activities.
• Proposes solutions to routine financial problems.
• Prepares deposits for payments submitted through Marketplace.
• Coordinates and oversees financial transactions, ensuring all financial data is accurate and up to date.
• Enters invoices into the system for payments to vendors.
• Reviews invoice materials for accuracy, obtains additional documentation to meet state guidelines, and allocates invoices to appropriate accounts as needed.
• Reconciles vendor invoices with the appropriate purchase order requests, service agreements, or master orders.
• Ensures receiving of product is completed in electronic inventory systems.
• Processes reimbursements to clients and faculty/staff as appropriate.
• Reviews monthly/quarterly invoices from outside vendors for accuracy.
• Assists in processing credit card reports, including appropriate allocations and itemizations.
• Trains staff on new and existing business procedures.
• Assists in the hiring and training of business staff and/or student workers.
• Participates in the cross-training of classified staff and training of student employees.
• Provides indirect supervision to staff regarding compliance with document processing policies and procedures.
• Trains student leaders and advisors on policies and procedures related to financial transactions.
• Coordinates vendor files, ensuring they are up to date by obtaining required forms.
• Ensures appropriate updates are made in accounts, following cash handling procedures.
• Supports vendor payment and setup processes, ensuring proper documentation is provided.
• Responds to complex inquiries from vendors and business units or departments.
• Explains, negotiates, and modifies financial charges to facility users.
• Assists hospital personnel with travel report guidance and answers payment-related questions.
• Serves as a primary reference for guidance on financial matters related to student organizations.
• Assists with year-end close out.
• Participates in special projects.
• Assists other business services staff as needed.
• Monitors salary costing, payroll distributions, and grant salary budgets; provides routine updates to PIs.
• Assists with departmental budget monitoring, reconciliations, and fiscal year close activities.
• Reviews and audits financial transactions across multiple funding sources for accuracy and compliance.
• Processes invoices, purchase transactions, reimbursements, and resolves routine AP/procurement issues.
• Prepares and monitors invoices and accounts receivable, including tuition and program reimbursements.
• Reviews credit card activity and financial documentation for proper coding and policy compliance.
• Supports inventory tracking, surplus activities, and vendor coordination.
• Provides operational and financial support to departments and recommends process improvements.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level