Business Coordinator l

Texas A&M University System • College Station, TX

4d • Onsite

About The Position

About Texas A&M AgriLife
Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service, Texas A&M AgriLife Research, College of Agriculture and Life Sciences at Texas A&M University, Texas A&M Forest Service, Texas A&M Veterinary Medical Diagnostic Laboratory. As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Click here to learn more about how you can be a part of AgriLife and make a difference in the world!

Position Information
We are seeking a Business Coordinator I who supports day-to-day business and administrative operations for TXGEN, a high-volume, service-based research unit. This position coordinates billing, purchasing, account tracking, project intake support, and routine financial and administrative processes while helping ensure compliance with university, system, and state policies and procedures.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience.
• Working knowledge of business and financial support processes, including billing, purchasing, reconciliations, and account tracking.
• Ability to interpret and apply policies, procedures, and guidelines.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a high-volume environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively with staff, clients, and administrative offices.
• Proficiency with spreadsheet and reporting tools such as Excel.

Nice To Haves

• Experience with procurement systems such as AggieBuy.
• Knowledge of Emburse travel and expense procedures.
• Experience with billing and payment processing systems.
• Experience with enterprise administrative and financial systems such as Workday.

Responsibilities

• Monitors accounts and tracks expenditures to support routine budget and financial activities.
• Prepares monthly account reconciliations and reviews financial activity for accuracy and completeness.
• Generates routine financial reports, including billing, purchasing, and account activity data.
• Assists with cost tracking, account review, and follow-up on discrepancies.
• Processes invoicing for laboratory services, ensuring accuracy and timeliness.
• Supports billing activity for a fee-for-service research unit.
• Monitors accounts receivable, assists with resolving routine discrepancies, and coordinates with AgriLife Banking and Receivables on customer setup and payment communication.
• Responds to client questions related to billing and payment status and confirms that projects are supported by appropriate purchase orders or related documentation.
• Prepares requisitions and purchase orders in compliance with institutional procedures.
• Communicates with vendors regarding orders, shipments, and pricing issues.
• Assists with procurement documentation and follow-up on purchasing discrepancies.
• Processes expense reports in Emburse and supports travel arrangements and travel-related expense submissions.
• Receives project samples and supporting documentation, confirms intake with clients, and notifies laboratory staff of incoming work.
• Maintains communication with clients regarding project receipt and intake status.
• Uploads and organizes project documentation in LIMS and maintains related business files and records.
• Supports coordination between business operations and laboratory workflows to ensure accurate project intake and documentation.
• Applies university, system, and state policies to routine business and administrative operations.
• Maintains organized, audit-ready documentation and files.
• Assists with maintaining business procedures that support accuracy, efficiency, and compliance.
• Serves as a liaison with financial, payroll, human resources, and administrative offices for routine matters.
• Supports inventory tracking, reporting, and surplus processing.
• Assists with documentation related to equipment purchases and asset records.
• Supports facilities, equipment, and maintenance-related administrative coordination.
• Provides general administrative support for unit operations and assists staff with established procedures and systems.
• Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.
• Communicates with employees regarding personnel policies and procedures and identifies training needs.
• Participates in the hiring and training of subordinate business staff and student workers.
• May supervise staff and resolves staff conflicts.
• Performs other duties as assigned in support of unit operations.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M AgriLife
• Retirement programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level