Lead Business Clerk - IDEA Austin (Immediate Opening)

IDEA Public Schools • Austin, TX

6d • $24 - $31 • Onsite

About The Position

Business Clerks act as the finance liaison between the Business Office department and campus staff. They are responsible for assisting with campus issues, working on district finance projects, and managing campus initiatives. This includes presenting budgets, submitting contracts, processing requisitions, conducting inventory of campus supplies and technology, supporting fundraising efforts (SBAA), and assisting with field lessons. Business Clerks provide financial expertise, solutions, and budget advice to campus partners, collaborating closely with campus leaders, administrative assistants, and teachers to support instructional staff and students. This is a full-time, in-person position located at an IDEA campus, requiring daily presence. There are limited travel expectations, primarily for department trainings, meetings, and workshops at the Regional Office or neighboring campuses, with mandatory out-of-region travel for Summer Trainings.

Requirements

• HS Diploma or GED Required
• 2+ years experience at a school system or nonprofit
• Experience managing cross-functional projects and finances in a large, mission-driven organization
• Experience working in a fast-paced, results-oriented environment
• Strong analytical and problem-solving skills
• Excellent communication and collaboration abilities
• Knowledge of educational processes and the ability to translate data into actionable insights
• Attention to detail and a commitment to data accuracy
• Proficient in using financial software and Microsoft Office Suite
• Excellent customer service and communication skills
• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes

Nice To Haves

• Bachelor’s Degree Preferred

Responsibilities

• Provide and maintain financial skillset to support and manage finances at the campus level.
• Ensure all systems and procedures for the campus are executed with fidelity to meet budget targets, procurement timelines, and compliance.
• Implement and support campus administrative and instructional staff with financial policies.
• Respond to emails and Teams messages within 48 hours.
• Complete submissions of forms accurately and on time (Requisitions, contracts, other approval forms).
• Provide campus support to staff and students Monday – Friday from 8AM – 5PM.
• Participate in Campus Operating Mechanisms (weekly/biweekly check-ins, tactical, EOD updates).
• Provide support and potential solutions that meet IDEA Business Office policies in emergency situations.
• Adhere to escalating matters to the Regional Manager.
• Be included in procurement, fundraising, and field lesson decisions.
• Submit Contract Requests in the Contracts Module with collected supporting documentation.
• Support in securing Charter Bus quotes with updated Safer Reports for compliance for all field lessons and travel.
• Support in submitting all fundraising approval forms and maintain cash handler compliance for all sponsors on campus.
• Prep cash and check deposits to avoid suspensions.
• Execute and implement Business Office best practices for specific campuses.
• Audit inventory of all campus supplies and technology on a bi-monthly basis.
• Be available to meet deadlines and timelines set by the Business Office (APB, textbook orders, BOY/EOY Checklists, receiving, contracts).
• Attend to emergency matters for resolution, such as receiving, securing field lesson transportation, or lodging due to unforeseen changes.
• Visit different sites within their region to support in processes, act as an administrator for multiple sites, or support to temporarily fill an unforeseen vacancy.
• Be available at all times to support, submit, and track Business Office processes as the only personnel on campus with access to certain systems.

Benefits

• Hourly rate ranging between $24.41 for 0 years of experience and $30.51
• Eligible for a performance bonus based on team performance and goal attainment
• Comprehensive benefits plan, covering the majority of the employee premium for the base medical plan
• Subsidizing the majority of costs for a spouse/domestic partner and children
• Up to 8 weeks of paid family leave for the birth or adoption of a child
• Up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability (Tuition Reimbursement)
• 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost (Employer-Paid Mental/Behavioral Health)
• Dental and vision plans
• Disability insurance
• Life insurance
• Parenting benefits
• Generous vacation time
• Referral bonuses
• Professional development
• Relocation allowance may be offered

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED