Business Clerk - IDEA Victory (Immediate Opening)

IDEA Public Schools•Tampa, FL

1d•Onsite

About The Position

Business Clerks act as the finance liaison from the Business Operations Team to the campus. They execute campus purchasing and work on finance projects and campus initiatives, including maintaining and presenting budgets, forecasting yearlong expenses, submitting contracts for legal approval per IPS processes, obtaining necessary approvals for purchases, procurement requisition and receival, campus supplies inventory, cash management, and support with field lessons and field trips. Business Clerks offer expertise, solutions, and budget feedback to campus leaders, and work hand in hand with campus leaders, administrative coordinators, and other staff to support instructional and programmatic needs. This is a full-time in-person position reporting to an IDEA campus daily, Monday – Friday, typically from 8:00 a.m. - 5:00 p.m., as determined in partnership with the manager and campus principal, with up to a 60-minute daily break. This role has limited travel expectations that are limited to commuting to the regional office or a neighboring campus for department training, meetings, workshops, or campus support. Out of region travel may be expected for Summer Trainings, which are mandatory for the entire department.

Requirements

HS Diploma or GED Required
2+ years of experience in a school system or nonprofit
Experience working in a fast-paced, results-oriented environment
Strong analytical and problem-solving skills.
Excellent communication and collaboration abilities.
Effective time management and prioritization skills.
Knowledge of educational processes.
Ability to translate data into actionable insights.
Attention to detail and a commitment to data accuracy.
Proficient use of financial software, Microsoft Excel, and the broader Microsoft Office Suite.
Excellent customer service and communication skills.

Nice To Haves

Bachelor’s Degree preferred
experience managing cross-functional projects and finances in a large, mission-driven organization preferred

Responsibilities

Act as the subject matter experts related to IPS Business Operations on the campus.
Adhere to all IPS fiscal policies and IPS Business Operations procedures and best practices.
Maintain and manage campus-level budget management systems.
Ensure financial systems and procedures are executed with fidelity to meet budget targets, procurement timelines and compliance requirements.
Serve as the first and final steps for all campus procurement.
Complete initial diligence and documentation to determine if further support is needed from the IPS Business Operations team.
Project manage procurement systems to accurately execute and track fundraising and campus activity funds.
Align with campus leadership on programmatic and operational priorities to forecast and manage campus budget for the school year.
Coordinate and monitor campus-wide budget actuals across campus departments.
Submit timely and accurate contract requests in coordination with campus team members.
Coach campus colleagues to coordinate and submit timely, thorough and accurate contract requests through the business clerk.
Complete pricing due diligence (quote comparison per IPS Purchasing Policy).
Obtain necessary approvals prior to purchase request submission (IT, Branding, Risk Management).
Ensure campus procurement activity, including that requiring a contract and due diligence, occurs per the IPS fiscal policies.
Administer and lead IPS fundraising and cash handling procedures for operational compliance and excellence on campus.
Collect, reconcile, responsibly store, deposit, and manage the budget for all campus fundraising dollars.
Lead with a professional, proactive approach Receiving and distributing purchase deliveries.
Maintain storage closets and campus inventory audits data.
Meet deadlines and timelines set by IPS Business Operations Team or campus leaders.
Partner with administrative coordinator to execute campus initiatives.
May be asked to support regional procurement initiatives and support other IDEA campuses during high volume periods and/or as vacancies arise.
Respond to emails and Microsoft Teams messages in a timely manner.
Process accurate and timely purchase requests, contracts, and any additional prior approvals necessary to complete requisition requests.
Participate in Operating Mechanisms (for example, weekly/biweekly check-ins, team collaborative tactical, weekly campus financial summaries, and others as assigned per business needs).
Provide support and potential solutions that meet IPS Business Operations policies in all situations.
Conduct yourself in both appearance and approach to others in a professional manner.
Bring a team mindset and willingness to support the campus within reason, and as approved by manager.

Benefits

Compensation for this role is set at an hourly rate ranging between $16.96 for zero (0) years of relevant experience and $21.20.
Eligible for a performance bonus based on team performance and goal attainment.
Comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children.
Paid Family Leave: Eligible staff may receive up to eight (8) weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
Employer-Paid Mental/Behavioral Health: Five (5) face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
Dental and vision plans
Disability
Life insurance
Parenting benefits
Generous vacation time
Referral bonuses
Professional development
Relocation allowance may be offered