Business Clerk
About The Position
The Business Clerk is responsible for managing campus budgets, processing purchase orders, reconciling credit cards, tracking capital asset items, managing bank accounts, and supporting product creation within the Configio system. This role requires strong organizational skills, attention to detail, and the ability to work effectively with various departments and stakeholders. The ideal candidate will embody the company's values of commitment to the mission, a propensity for action, urgency, and a desire for continuous improvement. This position is crucial for ensuring the financial health and operational efficiency of the campuses.
Requirements
- HS diploma or GED required.
- 1-2 years of experience preferred.
- Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills.
- Experience using Adobe Acrobat.
- Superior written and verbal communication and presentation skills; oriented towards detail, thoroughness, and accuracy.
- Experienced and comfortable interacting with individuals/groups at every level of the organization.
- Must be able to pass the Texas DPS fingerprint clearance.
- Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching.
- May be required to move or position equipment up to 15 pounds approximately.
- US Work Authorization is required.
- Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
Nice To Haves
- Bachelor’s degree preferred.
- Mission Focus – focuses on Great Hearts core purpose of truth, beauty & goodness.
- Record of Results – holds high expectations for self and others to achieve and surpass intended goals.
- Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals.
- Communication – effectively conveys information using a variety of channels and techniques.
- Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions.
Responsibilities
- Manages both campuses budgets to be 100% on track with their targets.
- Reports budget updates weekly to the Director of Campus Operations and Headmasters.
- Partners with the Home Office Finance team and attends necessary training.
- Processes all purchase orders within 30 days.
- Reconciles campuses credit cards each month.
- Manages the relationship with the third-party vendor and advises purchase orders.
- Assists the Director of Campus Operations with staff training as needed.
- Ensures every item over $1,000 has an asset tag.
- Receives all materials, supplies and deliveries as needed.
- Partners with our Information Technology department to ensure computers have asset tags.
- Sets up, trains, and monitors all campus-based bank accounts in conjunction with the campus leadership team.
- Deposits cash to the bank as needed.
- Assists the Director of Campus Operations with beginning of the year staff training.
- Creates all products within 3 business days.
- Communicates with campus leads to determine product needs.
- Partners with the district Configio support team as needed.
- Sets up and trains campus club coordinators to create their own products.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
