Business Assistant (Corporate Office - Facilities)

University of Minnesota Physicians•Minneapolis, MN

3d•$20 - $30•Onsite

About The Position

The Business Assistant (BA) ensures the smooth performance of daily office services functions and provides administrative support for a team or location. This BA position works primarily on-site at our M Physicians Administrative Office and assists in supporting needs of the Facility Operations team and maintaining consistent services across our UMP facilities. This position is part of a larger admin support team that provides daily services at multiple facilities. The BA will cross-train in other roles to be able to provide back up support and help the team maintain daily tasks across our system.

Requirements

Post-secondary education (Bachelor’s or Associate’s Degree) or equivalent facilities knowledge, training and experience.
2+ years of general office support or facilities management experience.
Excellent customer service skills and effective written and verbal communication skills.
Microsoft Word, Excel, and Outlook skills required.
Basic aptitude for machines and mechanical equipment.
Exhibits professionalism and willingness to learn.
Able to work effectively with all levels of management, external constituents, and co-workers.

Responsibilities

Process invoices for payment and ensure proper coding to Facilities budget categories, including monthly rent roll.
Research and resolve invoice issues and account balance discrepancies.
Manage on-site visitors and service vendors.
Create ID badges and access badges for employees company-wide
Assist with security system changes, camera monitoring, conducting audits, and providing reports for physical security at multiple locations.
Assist with office upkeep, including maintenance requests, office equipment, parking lot utilization, office/workspace changes, signage needs, etc.
Post/update materials for UMP internal website, maintain vendor contact list and shared MS Teams files.
Assist with supply purchasing for facility repairs, breakrooms, office supply closet, clinic needs, etc.
Manage incoming/outgoing mail, direct couriers and deliveries
Perform daily tasks required to support the needs of on-site and remote workers.