Business Assistant

Coalition Life • Maryland Heights, MD

1d

About The Position

Coalition Life, the nation’s largest professional pro-life sidewalk counseling organization, is seeking a prayerful, detail-oriented, and mission-driven individual to serve as its full-time Business Assistant. This role is vital in supporting the organization's day-to-day business operations, donor services, financial processes, and administrative functions. The Business Assistant will work closely with leadership to ensure financial processes, contracts, compliance matters, and donor services are executed with accuracy and professionalism. This position is ideal for a proactive, organized individual who thrives in a mission-driven, collaborative environment.

Requirements

• High school diploma, associate’s degree, or 2+ years of experience in a related field.
• Strong, sincere commitment to the mission and values of Coalition Life.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Experience with QuickBooks or similar accounting software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial and donor information with discretion.
• Prior experience in business administration, nonprofit operations, or finance.

Nice To Haves

• Experience with a CRM platform (e.g., Salesforce, Paypal, Stripe).
• Familiarity with payroll processing software (e.g., Paylocity).
• Experience with task management tools (e.g., GQueues).
• Nonprofit experience.

Responsibilities

• Pray daily for the mission of Coalition Life.
• Maintain a strong personal commitment to the organization’s pro-life mission and values.
• Review and direct donor-related cases daily, ensuring timely follow-up.
• Answer incoming calls and respond to donor voicemails and questions within 24 hours.
• Assist with the processing and acknowledgment of donations.
• Track and process tax credits.
• Support financial operations in QuickBooks, including categorizing transactions, reconciling accounts, and attaching receipts.
• Perform journal entries into QuickBooks.
• Review and approve staff expense reports; send payroll reminders to the team.
• Process checks and cash deposits as needed.
• Manage bi-monthly invoice payments, ensuring recurring obligations are paid on schedule.
• Scan, save, and file receipts and financial documents.
• Manage the business email inbox: maintain the Master Calendar, route invoices and receipts, and flag non-routine items for leadership.
• Collect, open, and distribute daily mail.
• Prepare and manage business documents including statements, invoices, and formal correspondence.
• Order and manage office supplies and merchandise based on incoming requests.
• Provide general administrative support as needed.
• Maintain physical employee files and the Master Employee List.
• Assist with new hire orientation in coordination with leadership.

Benefits

• Competitive pay
• Medical, dental and vision benefits
• Flexible schedule
• Paid time off
• Retirement plans
• The privilege of working alongside other pro-life heroes making a real difference

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED