Business Assistant I

Texas A&M University System•Kountze, TX

4d•Onsite

About The Position

The Business Assistant I provides support for the full range of business activities including accounting, budget and personnel functions requiring broad general knowledge of business procedures. This is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System's policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual's employment and on an as-needed basis thereafter.

Requirements

High school diploma or equivalent.
Minimum 1 year experience in general office and customer service or accounting and customer service.
Microsoft Office (Word, Excel) of word processing and spreadsheet applications.
Plan and organize.
Multi-task and work cooperatively with others.
Good interpersonal and communication skills.
Sound judgement.
Great attention to detail.
Valid Texas Driver's License

Nice To Haves

Associate Degree or equivalent in business or closely related field.
1+ years experience in general office and customer service or accounting and customer service.

Responsibilities

Provide business support to field programs, personnel and operations including: maintaining fiscal, personnel and program records; provide basic assistance with issues relating to HR, fiscal procedures and TFS programs. Demonstrate working knowledge of various software programs including FAMIS, Workday and Microsoft Office Applications. Respond promptly and carefully to routine personnel inquiries directly, either face-to-face, electronically, by telephone or written communication.
Process and examine payment vouchers, payroll, mileage reports, credit card vouchers and travel vouchers for accuracy, completeness, eligibility an conformance with State statutes, System policies and TFS policies and procedures.
Participate in agency-sponsored training programs and activities to support program initiatives.
Provide support/assistance to program staff in delivering various forestry and fire-related programs and activities including: setting up for events, copying and preparing handout materials, purchasing supplies needed, making arrangements with organizations, scheduling space and initiating rental agreements, providing support to emergency response operations, etc.
Provide support for other TFS departments as needed.
May require infrequent travel in State vehicles with overnight stays.
Other duties as assigned.