Business Affairs Coordinator

Too Lost•New York, NY

4d•Remote

About The Position

Too Lost is a music and technology company, providing SaaS solutions for independent music rights holders. Our distribution and publishing services deliver, monetize and protect songs across the globe for over 450,000+ musicians, record labels, studios, brands, investors, and platforms. The Role We are looking for a highly organized, detail-oriented Business Affairs Coordinator to support the administration of artist, label, and partner deals. This coordinator will play an essential role in maintaining accurate deal records, coordinating contract execution, assisting in royalty splits, and ensuring key deliverables move efficiently from intake through implementation. The ideal candidate is comfortable working with contracts, deal terms, spreadsheets, royalty data, and internal systems; has excellent follow-through; and is excited to build operational rigor in a fast-moving music company.

Requirements

1–3 years of relevant experience in music, entertainment, legal administration, royalties, licensing, distribution operations, or a related field.
Exceptional attention to detail and a demonstrated ability to manage sensitive information and confidential documents responsibly.
Experience working with spreadsheets and trackers; proficiency in Google Workspace and/or Microsoft Office, particularly Google Sheets or Excel.
Familiarity with DocuSign or comparable electronic-signature platforms.
Ability to prioritize multiple projects, meet deadlines, and maintain accuracy in a high-volume, fast-paced environment.
Strong written and verbal communication skills, with the ability to follow up professionally and work effectively across teams.
A proactive, solutions-oriented approach and comfort operating within evolving processes and systems.

Nice To Haves

Experience with royalty platforms, contract-management tools, music metadata, SoundExchange, or music-distribution workflows is a plus.

Responsibilities

Support the intake, organization, and administration of a high volume of business affairs agreements, deal materials, amendments, and related documents.
Support in reviewing deal materials and implement approved royalty splits accurately across applicable internal systems.
Coordinate royalty split setup and maintenance for standard distribution deals, including bB, cC, SoundExchange, Indify, and other partner or program-specific agreements.
Prepare and input RODO breakdowns and supporting data, ensuring records are complete, properly categorized, and accurately reflected in internal systems.
Maintain organized digital filing systems by uploading, labeling, and routing executed agreements and supporting documents to the appropriate artist, label, and account records.
Manage new music-delivery intake, including tracking submissions, monitoring required materials, and coordinating with relevant internal stakeholders to ensure delivery readiness.
Support implementation and ongoing tracking of LODs, including confirming receipt, routing required documentation, recording relevant terms, and following up on outstanding items.
Own and maintain deal-flow trackers that reflect each deal’s current stage, responsible parties, outstanding deliverables, execution status, and next steps.
Coordinate DocuSign workflows, including preparing documents for circulation, routing agreements to the appropriate signatories, monitoring completion, and filing fully executed copies.
Track priority terminations, expiration dates, notice periods, and required follow-up actions to help ensure timely internal communication and execution.
Conduct research on deal terms, rights, royalty questions, company and artist information, and other business affairs matters as needed.
Partner closely with Business Affairs, Royalties, Distribution Operations, Finance, Artist & Label Services, and other internal teams to ensure deal terms are accurately communicated and implemented.
Identify gaps, inconsistencies, or missing documentation and proactively escalate them to the appropriate stakeholders.
Help improve business affairs processes, templates, trackers, and filing conventions as the team and company continue to scale.