Business Administrator

Kongsberg Defense & Aerospace Inc•Johnstown, PA

4d•$26 - $31•Onsite

About The Position

Kongsberg Defense & Aerospae, Inc. headquartered in Alexandria, Virginia, has been operating in the United States for more than 20 years. We produce world-leading Remote Weapon Systems (RWS) for the US Army, Marine Corps, and allies at our Johnstown, Pennsylvania factory. We have delivered more than 20,000 PROTECTOR RWS to 28 countries. The National Advanced Surface-to-Air System (NASAMS) is a highly mobile and tailorable capability that protects the airspace of 13 countries and Washington, DC. In 2027, we will do final assembly, test, and sustainment of the Naval Strike Missile and Joint Strike Missile systems at a new factory in southern Virginia. Join us, and you’ll be part of a high performing team that develops advanced technology solutions to protect people and critical infrastructure in countries around the world. Explore your potential and discover what your future could be with Kongsberg Defense & Aerospace, Inc. KDA Inc. is seeking a reliable Business Administrator to work in our Johnstown, PA facility. This person will be responsible for providing professional-level administrative support, frequently of a complex or confidential nature to the Johnstown site leadership staff of the KONGSBERG US organization. Provide support in the administration of special projects and the daily activities of the offices. Exercises initiative and independent judgment to organize and manage general office operations to ensure organizational effectiveness and efficiency.

Requirements

5 years’ office and administrative experience
Intermediate skill level in Microsoft Office Suite
Experience in supporting multiple individuals preferred
Human resources experience or background beneficial
Strong communication skills – both written and oral
Ability to handle and safeguard confidential and sensitive information with discretion, exercising appropriate judgment regarding the handling, storage, and dissemination of information and ensuring it is shared only with authorized individuals
Excellent interpersonal skills required
Proficient in MS Word, MS Excel, and PowerPoint. Familiar with MS Teams
Ability to follow established confidentiality policy, safety standards, or applicable regulations
Knowledge of customer service best practices.
Excellent organizational skills
Must possess a valid driver’s license.

Nice To Haves

Associate’s degree in secretarial or business preferred

Responsibilities

Answer and screen incoming telephone calls and properly route such calls; initiate notification processes as necessary
Ensure all visitors go through the proper check-in process, verify necessary trainings have been completed, meet and greet visitors, occasionally act as Host to Foreign Nationals
Maintain software and logs for all visitor requests and Foreign National notifications
Take minutes at meetings, as needed, and take initiative to follow up on any assigned or pending action items.
Assist with coordinating internal and external meetings, conferences, professional engagements and other events, including arranging facilities and caterers, making hotel/travel arrangements for visitors, issuing information and/or invitations, coordinating agenda and speakers, and controlling meeting and event budget.
Coordinate travel arrangements, itineraries, passport renewals and prepare/submit expense reports for members of leadership staff, as needed.
Conduct research and compile data to prepare reports and summaries for special projects, or as requested.
Develop reports pertaining to the office administration. Prepares and/or edits business documents, presentation materials and reports as directed with limited guidance. Provide quality assessment to ensure accuracy, relevancy, compliance with standards and timeliness.
Order and maintain office supplies for purview office locations.
Work with support departments (i.e. HR, I.T., Accounting and Payroll) to establish office processes.
Follow up cost pertaining to vendor services, office supplies and utilities for purview offices, as appropriate. Pursue and suggest cost savings.
Periodically inspect the office and ensure that the equipment is in good working order and that the suite is tidy and well presented.
Other duties as assigned