Business Administrator

ABB•Charleston, SC

6d•Onsite

About The Position

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world. This position reports to: Project Operations Manager. As a member of the ABB US Service Team, the Business Administrator/AR (BA/AR) handles order entry, setup, invoicing, and overall financial aspects of service orders, contracts, demand orders, small upgrades, and projects as assigned. The role will also support Account Receivables providing day-to-day administrative coordination for the Marine Systems Service and Ports Service group and ensures timely, accurate AR processing. The scope of the BA role will be within LBL Ports Service US with AR responsibilities for LD Americas, Marine & Ports. The BA/AR shall follow the internal procedures on order entry and administration, invoicing, and collections in their assigned regions. The BA/AR will monitor financials regarding local order bookings and involve Local Management, as necessary, when financial and contract issues arise. The BA will participate in the project and service management reviews as well as any other reviews over open orders as necessary. Overall financial responsibilities are within the scope of the Local Management and Local Finance; however, the BA/AR will also monitor the progress on their assigned open orders and will adjust planned and forecast costs as necessary or inform Local Management of variances and request guidance for adjustments to the orders.

Requirements

Associate degree and 2 or more years of experience in business administration; alternatively, a special combination of education and experience and/or demonstrated accomplishments.
Microsoft 365 — Outlook, Teams, Excel, Word, SharePoint/OneDrive
Excel – intermediate skill level
SAP: Knowledge of Customer Service and Project System Modules
ABB Internal Database and Software
ABB Group Policies and Directives
ABB Local SOX Control Processes
Ad hoc support of project and operations management
Candidates must already have work authorization that would permit them to work for ABB in the US.

Responsibilities

Order entry into SAP as per eApprove local database or open job request form
Set up of hours, parts, materials, subcontract labor, etc. in SAP.
Monthly the BA will assist the Ops Manager in reviewing the open orders and revenue forecast and identifying which orders are ready to be invoiced and any other issues.
Timely invoicing of orders as required and instructed by the project manager/coordinator and/or operation management.
Calculation and submittal to customers of change order requests for time, material, expenses, etc. as needed.
Resolving terms and conditions issues with project management when required
Creation of contract/order acknowledgment forms and signature as required.
Perform a wide variety of administrative duties under limited supervision, utilizing knowledge of established practices and procedures, and following the general guidelines of the supervisor.
Serve as the first point of contact for the Charleston Service office, managing mail, incoming and outgoing deliveries, visitor logistics, and meeting coordination.

Benefits

Health, Life & Disability
Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
Choice between two dental plan options: Core and Core Plus
Vision benefit
Company paid life insurance (2X base pay)
Company paid AD&D (1X base pay)
Voluntary life and AD&D – 100% employee paid up to maximums
Short Term Disability – up to 26 weeks – Company paid
Long Term Disability – 60% of pay – Company paid. Ability to “buy-up” to 66 2/3% of pay.
Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
Paid Parental Leave
Employee Assistance Program
Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
Employee discount program
401k Savings Plan with Company Contributions
Employee Stock Acquisition Plan (ESAP)
11 paid holidays.
Vacation is provided based on years of service for hourly and non-exempt positions. Salaried exempt positions are provided vacation under a permissive time away policy.