Business Administrator (52 Weeks)

Action for Boston Community Development•Boston, MA

11h•Onsite

About The Position

The Business Administrator is responsible for providing fiscal support to the Deputy Director of Business Operations and other ABCD Head Start program staff. The Business Administrator is responsible for promoting the mission of ABCD Head Start Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community. This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education(DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children’s Services policies and procedures. All ABCD Head Start/Early Head Start and Children’s Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A – 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately. The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form. All communications are potentially sensitive and are subject to Head Start's policy on confidentiality.

Requirements

Minimum of a Bachelor’s Degree in business, finance, social science or related field and one to three years of experience in business administration, human services, or related field required.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite (Google Docs, Sheets, Slides, Forms, Drive).
Demonstrated capacity in administrative finance, budget support, or operational business functions
Proven ability to process a high volume of administrative and financial paperwork and tasks in an accurate and timely manner.
High level of organization and attention to detail.
Excellent written and verbal communication, critical thinking abilities, and interpersonal skills.
High level of professionalism, including maintaining confidentiality of sensitive information at all times.
Demonstrated initiative and ability to work both collaboratively and independently in a culturally diverse, interdisciplinary team.

Nice To Haves

Experience in the non-profit sector and/or financial experience preferred.

Responsibilities

Serve as the primary administrator for internal fiscal and business processes for ABCD Head Start, ensuring timely and accurate execution of day-to-day financial operations.
Initiate, review, and process ABCD Head Start-related paperwork, including but not limited to: Change of Status Requests, Check Disbursement Requests, Payroll Authorizations, Purchase Requisitions, Purchase Order Amendments, and Local and Out-of-Town Expense Requests.
Review all fiscal aspects of ABCD Head Start-related hiring packets, personnel changes, and related documentation for accuracy, appropriate coding, and alignment with approved budgets.
Provide operational support to the Deputy Director in the creation of budgets for new grants and grant renewals, including compiling and organizing supporting documentation.
Serve as primary point of contact for program staff on routine fiscal and administrative questions, providing guidance on internal processes, forms, timelines and requirements.
Regularly update the budget to include changes in cost allocation, personnel, etc.
Administer internal fiscal processes, such as the MBTA Pass Request Program, ensuring consistent application and accurate recordkeeping.
Assist with other fiscal and administrative work as needed.
Support vendor and contractor relationships by coordinating fiscal documentation, purchase orders, and payment-related materials in collaboration with the Business and Grants Coordinator, Center Directors, and Finance Department.
Interface with temp agencies and other vendors to provide status updates, resolve routine issues, and ensure timely processing of contract related documentation on financial matters.
Maintain organized and auditable records related to vendor agreements, purchase orders, and fiscal correspondence.
Support the implementation and consistent use of internal fiscal systems, tools and processes by maintaining documentation and reinforcing standardized procedures.
Attend and participate in meetings, trainings, and professional development opportunities.
Engage in ongoing staff development to expand knowledge of nonprofit finance and grants administration.