Business Administrator

Microsoft•Redmond, WA

8h•$26 - $53•Onsite

About The Position

Microsoft is seeking Business Administrators to support various leaders across the company. The successful candidate thrives working both independently and collaboratively, brings proven organizational and communication skills, and can effectively manage multiple workstreams in a fast‑paced, evolving environment. This role requires sound judgment, discretion, attention to detail, and a commitment to enabling team success. This role will serve as a leader within the business administrator community, actively support org-wide initiatives, and provide backup support as needed. A team‑first mindset and willingness to step in where required are essential. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

2+ years Administrative, Business Support, and/or customer service experience.

Nice To Haves

3+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Responsibilities

Calendar Management and Meeting Logistics: Manages calendar and time planning for manager(s), including booking rooms and troubleshooting AV/technical issues. Adapts to ambiguous situations.
Cross-Functional Collaboration and Communication: Develops relationships with internal stakeholders (HR, Finance, etc.) and external partners to support leader and team objectives.
Discipline Growth and Development: Participates in the Business Support community, potentially mentoring junior colleagues, supporting onboarding, and sharing best practices.
Event Coordination and Logistics: Supports planning, coordination, promotion, and execution of events, acting as a point of contact and contributing to post-event activities.
Project Ownership: Executes projects and tasks with minimal supervision, owning deliverables, identifying risks, and suggesting process improvements.
Resource Management: Oversees planning, tracking, and maintenance of equipment and inventory. Processes expense reports, tracks discretionary budgets, and manages vendor/supplier relationships.
Rhythm of Business (ROB): Understands the business cadence, key stakeholders, and interdependencies to support business execution and scheduling.
Space Management and Planning: Maintains space management processes and team spaces, partnering with managers and colleagues, and using utilization data to recommend changes.
Team Management Support: Collaborates on recruitment efforts, assists with onboarding/offboarding new employees, vendors, and interns, and manages headcount activities.
Travel Management: Arranges travel using Microsoft tools, creates itineraries, ensures necessary travel documents are obtained, and adheres to travel policies.