Business Administrator, Specialist

Naval Nuclear Laboratory•Newport News, VA

12d•Onsite

About The Position

The Naval Nuclear Laboratory (NNL) is looking for a proactive Business Administrator (Specialist) to support the Reactor Plant Contractors' Office (RPCO) at Newport News Shipbuilding. This role offers unique growth and leadership opportunities, serving as the on site representative for the NNL in coordinating Security, Facilities, and Safety activities. You will manage essential office operations including budgeting, support travel management, SharePoint site management, PPE programs, shipping/receiving, personnel onboarding, security operations, and facility upkeep while supporting RPCO managers and staff. The position also involves maintaining technical libraries and using tools like OneNote, SharePoint, Power BI, Power Automate, Microsoft lists, workflows, databases, and spreadsheets to keep the organization running smoothly. Roughly half of the Business Administrator's time will be spent supporting the local office directly, while the other half will be supporting the entire Shipyard Field Engineering program through process improvements, developing computer-based tools, and supporting program's administrative staff with operations and program initiatives.

Requirements

High school diploma or equivalent and a minimum of 7 years of relevant experience
Associate degree in a related field from an accredited college or university and a minimum of 5 years of relevant experience
Bachelor degree in a related field from an accredited college or university and a minimum of 3 years of relevant experience
U.S. citizens
Ability to pass a drug test

Nice To Haves

Current/previous administrative experience in a demanding work environment.
Ability to quickly prioritize tasks and problem solve.
Critical thinking to help with continuous improvement of processes.
Proficiency in Microsoft Office suite, Microsoft O365, and SharePoint.
Excellent written and verbal communication skills, including effective correspondence management.
Advanced knowledge of PowerPoint and Excel to prepare executive presentations.
Experience creating and maintaining websites; specifically proficient skills in SharePoint ownership, structure, and permissions management.
Experience with arranging travel and employee relocation.
Strong attention to detail.
Experience in performing budget management and streamlining business processes to enhance office efficiency.
Demonstrated initiative to work independently.
Demonstrated successful multitasking and making decisions.
Demonstrated success working in a collaborative environment.

Responsibilities

Manage essential office operations including budgeting, support travel management, SharePoint site management, PPE programs, shipping/receiving, personnel onboarding, security operations, and facility upkeep.
Support RPCO managers and staff.
Maintain technical libraries.
Use tools like OneNote, SharePoint, Power BI, Power Automate, Microsoft lists, workflows, databases, and spreadsheets to keep the organization running smoothly.
Support the entire Shipyard Field Engineering program through process improvements, developing computer-based tools, and supporting program's administrative staff with operations and program initiatives.