Business Administrator II

University of Delaware•Newark, DE

57d

About The Position

Working under the direction of the Vice Provost for Academic Programs and University Initiatives, the Business Administrator is responsible for the financial and administrative operations of a large and complex university initiatives portfolio. This portfolio includes the FinTech Innovation Hub, the Center for Innovation in Lifelong Learning and Teaching (comprising Academic Technology Services, Center for Teaching Assessment and Learning, UD Online, and Professional and Continuing Studies), and the Division of Enrollment Management. The Business Administrator will serve as a liaison for the units within the portfolio, coordinate with the business administrator in enrollment management, and work closely with the budget office to ensure the financial health of the portfolio units and align them with university-level goals and mission.

Requirements

Bachelor's degree in Business Administration, Accounting, or other related field and five years of job-related experience, or equivalent combination of education and experience.
Experience with budget preparation and management, financial reporting, administrative policies and procedures, and human resources management.
Experience leading complex organizations and managing complex tasks.
Experience using management systems, relational databases, spreadsheets and word-processing software programs.
Effective organizational skills.
Excellent communication skills.
Ability to interpret, adapt and apply guidelines and procedures.
Ability to plan, organize, implement, evaluate and modify administrative support needs.
Ability to gather and analyze statistical and financial data and generate ad-hoc reports.
Ability to develop, plan, and implement new strategies and procedures, and be part of continuous improvement.
Committed to fostering a positive workplace culture of belonging.

Nice To Haves

Thrives in a fast-paced environment and is excited to advance and share in the success of highly successful programs.
Familiarity with UD accounting and financial systems preferred.

Responsibilities

Assist and advise the Vice Provost for Academic Programs and University Initiatives on fiscal, human resource, space, and procurement matters.
Manage the daily financial operations of units in the portfolio, with the exception of Enrollment Management.
Coordinate with the business administrator in the Division of Enrollment Management to ensure the financial operations of the unit are in line with broader portfolio goals and financial objectives.
Prepare and administer accounts and budgetary matters related to appointments and salary in consultation with the Vice Provost.
Monitor expenditures, perform analyses, provide projections, and process requisitions.
Oversee the budgets of all units in the portfolio, including basic budgets, endowments, and discretionary funds.
Prepare projections for the portfolio and evaluate various planning scenarios, as well as prepare and interpret financial reports for the Vice Provost.
Develop financial models and forecasts to interpret financial projections for the portfolio.
Manage annual BTA and year-end budget reconciliations.
Manage obligations and expenditures for the budget and prepare monthly reports, analyses, and projections about revenue and estimated expenditure, with recommendations for modifications.
Participate in audits of portfolio accounts.
Actively manage the portfolio and its units’ budgets.
Participate in the budgeting and implementation of special initiatives.
Provide accurate financial information to the Vice Provost and the reporting units in the portfolio.
Prepare and present materials to summarize and justify unit/program budget requests, including data gathering/reporting and trend analyses in connection with budgetary formulation and administration.
Assist the Vice Provost on operational and administrative matters; review, interpret, recommend, and/or implement financial policies; identify and resolve issues regarding administrative and fiscal matters; develop systems to monitor academic and administrative deadlines; regularly evaluate portfolio administrative systems and services.
Ensure accurate, compliant, and efficient management of the portfolio procurement activities, including Concur and UD Exchange workflow processes and transactions.
Ensure proper implementation of policies and procedures in the areas of finance and operations to ensure adherence to Federal and University policies.
Interpret and provide guidance regarding University policies and procedures for the Vice Provost.
Provide orientation and interpretation of University policies and procedures for new portfolio unit leadership.
Partner with the portfolio leadership to implement strategic operational objectives and new program initiatives.
Regularly meet with the Vice Provost and portfolio leadership to make recommendations regarding new administrative policies and procedures or changes and improvements to existing processes; develop and/or initiate new office forms and procedures.
Manage fiscal affairs of the department, including budget creation/management planning, expenditure and costs analysis.
Perform other job-related duties as assigned.