Business Administrator I

University of Rochester•Rochester, NY

11d•$23 - $33•Onsite

About The Position

The Business Administrator I is a vital operational and administrative leader within the Department of Nursing Policy, Safety and Patient Outcomes. This professional position is responsible for managing and executing various business functions, including budget oversight, policy development, regulatory coordination, supply chain integration, and quality data analysis. Leveraging specialized knowledge and independent judgment, the incumbent will design, implement, and maintain processes, programs, and systems that support departmental strategies and enhance organizational effectiveness. This role is crucial for ensuring compliance, fostering collaboration among stakeholders, and contributing to the advancement of clinical practices.

Requirements

Bachelor's degree in business administration, finance, business management or related field and 1 year of experience in a business operation or administrative role required
Or equivalent combination of education and experience
Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
Strong time-management and organizational skills required
Excellent written and verbal communication skills required

Nice To Haves

Basic accounting, budgeting, forecasting, and expense tracking capabilities preferred
Business administration or other related certification preferred

Responsibilities

Leads the execution of key business and operational functions in support of the department of Nursing Policy, Safety and Patient Outcomes. Applies specialized knowledge to implement and maintain administrative processes, policies, and systems that advance departmental and organizational goals. Collaborates with senior leadership to align initiatives with strategic objectives.
Serves as a key liaison between clinical teams and supply chain services, providing data-informed recommendations to improve cost-effectiveness and clinical outcomes. Evaluates and recommends software and hardware solutions to support data analysis, reporting, and supply optimization. Influences stakeholder adoption of preferred tools and strategies through evidence-based proposals.
Coordinates administrative logistics in preparation for regulatory surveys. Manages document collection, interview scheduling, and electronic submission of required materials. Ensures accuracy, accessibility, and compliance throughout the process.
Analyzes department quality dashboard data and identifies opportunities for performance improvement. Recommends and implements process enhancements that support quality outcomes and ensure data accuracy and usability.
Monitors and evaluates departmental compliance with regulatory requirements. Develops reports for nursing leadership and recommends corrective actions in response to identified variances. Supports regulatory readiness by maintaining clear and accurate documentation.
Creates and maintains departmental policies and procedures based on internal data analysis, performance metrics, and stakeholder input. Partners with departments to identify improvement areas and translates findings into clear, actionable policies. Oversees the archiving of all key documents for accessibility and audit readiness.
Oversees departmental budget development and monitoring. Prepares forecasts, tracks expenditures, and performs variance analysis. Advises leadership on resource allocation and provides data-driven financial insights to inform decision-making.
Coordinates the onboarding and engagement of committee members appointed by leadership. Prepares orientation materials, sets expectations, and ensures alignment with the department’s operational goals. Provides administrative support to committee functions and ensures effective participation.
Manages timekeeping and payroll functions for departmental staff. Serves as the MyURHR timecard and vacation request approver, ensuring compliance with University policies and payroll deadlines.
Performs other duties as assigned.