Business Administrator Assistant

The Salvation Army Southern California•Everett, WA

32d•Onsite

About The Position

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in his name without discrimination. The Salvation Army is an equal opportunity employer. This position provides administrative support to the Corps Officers, the department head, and provides support to the department to help ensure that the needs of the department are served. The role will also assist the food pantry if needed and maintain and distribute Regular Family Services office assistance, including Utility, Rental, and other assistance to clients based on funding.

Requirements

High School Diploma or equivalent
Previous office and administrative experience
Detail-oriented and attention to detail.
Self-starter
Strong use of the English language in verbal and written communication (Spelling 90%, Grammar 85%)
Excellent telephone, email, and messaging skills
Ability to work in a fast-paced environment and maintain poise under pressure.
Ability to work with a diverse group of people.
Basic knowledge of business protocols
Ability and willingness to keep information confidential.
Ability to relate positively to people from diverse backgrounds.
Microsoft Office suite, especially Outlook, Word, and Excel, required.
Outlook
Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
Ability to operate a telephone
Ability to operate a desktop or laptop computer
Ability to lift up to 25 lbs. (usually file boxes)
Ability to access and produce information from a computer
Ability to understand written information.
Must have a valid Washington State Driver’s License and ability to pass TSA guidelines, including the ability to pass a TSA background check and to be at least 21 years of age.

Nice To Haves

An associate degree or bachelor's degree in business or accounting is desirable.
Previous Salvation Army experience preferred.
CPR and & First Aid certification are preferred.
Other software and reporting programs as needed (training provided)

Responsibilities

Assist with paperwork for Corps personnel and serve as a backup contact for human resources needs when the Commanding Officer is unavailable.
Complete, submit, and maintain all human resources paperwork when needed, including following directives related to confidentiality and file management.
Submit Payroll hours weekly and approve payroll reports per Payroll and NW Division policy and direction; maintain high standards.
Assist with maintaining updated contact information for the corps with all agencies.
Assist with and generate various reports as needed.
Sort, process, and record all income mail for the Commanding Officers.
Assist with the processing and recording of church offering income.
Process all income checks and send them to CDS if needed.
Maintain the office supply inventory and order replacement supplies, as necessary.
Process all incoming bills for corps when the Commanding Officer is not available.
Prepare general correspondence as requested.
Answer and direct phone calls, including taking messages and providing information to callers.
Regularly collect and sort mail both on-site and at the local P.O. Box.
Assist with representing the corps’ social services programs as directed.
Maintain and distribute Regular Family Services office assistance, including utilities, rent, and other assistance to clients, based on funding.
Maintain records of all Family Services assistance through the WellSky platform recording program.
Attend staff meetings and trainings.
Perform other job-related duties assigned by supervisors.
Assist the Commanding Officers with office and workplace cleaning when other staff are on vacation.
Assist with holiday client intake.
Assist with preparing holiday application packet.
Assist the Commanding Officer CO with writing letters to community.
Contact store managers to set up the annual kettles for the seasonal fundraising.
Assist with hiring and training Bell Ringers, as directed and per Salvation Army hiring policies.
Assist with processing Christmas income, including picking up and counting monies donated to the kettles program.
Assist with compiling information and filling out all Christmas reports for Officers, Divisional and Territorial headquarters, DHQ, THQ, and outside agencies.
Provide other Christmas assistance as needed.

Benefits

paid holidays
vacation time
sick time
medical, vision, and dental insurance
Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area.
Voluntary +1 and +family coverage at additional cost.
Delta Dental DHMO and DPPO dental insurance are offered.
An employer-paid life insurance policy covers employees.
Voluntary supplemental life, short-term and long-term disability plans are available.
Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time.
employee-funded voluntary 403(b) option.
40 hours of Paid Leave for qualifying events.
12 days of Sick Leave annually, accruing from day one, eligible for use after three months’ service time.
Two weeks annually, accruing from day one, for non-exempt positions.
Four weeks annually, accruing from day one, for exempt positions.
Accrued vacation is eligible for use after six months’ service time.
13 designated holidays + 1 floating holiday per year