Einhorn Institute Business & Administrative Senior Director

Children’s Hospital of Philadelphia•Philadelphia, PA

2d•$142,700 - $189,100•Onsite

About The Position

This role provides strategic and operational leadership for the new Einhorn Institute for Early Relational Health, leading financial oversight, business growth, and coordination. This position will serve as the primary administrative leader for the Einhorn Institute, cultivating and strengthening relationships with key internal stakeholders as well as key external partners and clients at local, national and international levels. This role will work collaboratively with the Institute Director to support the development and execution of the strategic vision and operational priorities. The major responsibility will be to provide administrative, budgetary, and financial oversight; determine budgetary framework and future programmatic growth; and support performance monitoring with the strategic goals and overall objectives of the Einhorn Institute. Responsibilities also include assessments involving research projects, including identification and management of grant and contract opportunities and of multicenter studies and translational research activities; budget preparation, revision, and reconciliation process; recruitment and retention of research-related administrative support; operations; process improvement; tracking of timelines; and preparation and submission of reports. This role will provide guidance and input on training and compliance needs and serve as a central resource for all Einhorn Institute faculty, staff, and students.

Requirements

Bachelor's Degree Required
At least twelve (12) years of clinical research or research administration experience Required
At least ten (10) years of leadership, management or supervisory experience Required
At least three (3) years of grant writing and/or grants management and coordination experience Required
At least three (3) years of financial management experience, including budget preparation and management Required
At least three (3) years of resource management, project management and coordination experience Required
Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
Advanced knowledge of the strategic and execution aspects of clinical and/or translational research
Substantial knowledge of the grant submission process
Substantial knowledge of the faculty appointment process
Substantial knowledge of research, research protocols, etc. (medical school & NIH)
Exceptional verbal and written communications skills
Exceptional interpersonal skills
Excellent customer service skills
Excellent time management skills
Excellent critical thinking / problem-solving skills
Excellent project management skills
Excellent organizational skills
Excellent analytical skills
Excellent leadership skills
Ability to maintain confidentiality and professionalism
Ability to work independently with minimal supervision
Ability to convey complex or technical information in an easy-to-understand manner
Ability to collaborate with stakeholders at all levels
Ability to be flexible and adaptable to change

Nice To Haves

Master's Degree in a healthcare related field Preferred
At least twelve (12) years of cost analysis and budgeting or sponsored projects management experience Preferred
At least ten (10) years of leadership, management or supervisory experience in a clinical research or academic environment Preferred
At least five (5) years of financial management experience, including budget preparation and management in a hospital or medical school environment Preferred
At least five (5) years of editing, including manuscript preparation, galleys, proofs, etc. experience Preferred
At least five (5) years of pediatric research experience Preferred

Responsibilities

Partner with leadership to seek out new, innovative research collaborations and grant funding opportunities.
Develop database of all external and internal funded program.
Serve as liaison to Operations and strategic partners across multiple Centers of Emphasis (COE).
Oversee the creation of reports and monitor all aspects of the budgets in coordination with research administration.
Assist with implementation of new research applications for investigators.
Develop and maintain tools, processes, programs, and standard operating procedures (SOPs) designed to support the conduct of the research and monitor its success and/or return on investment.
Provide reports to the center directors, Research Administration & Operations senior leadership and Chief Scientific Officer on Core and Faculty benchmarks and productivity.
Oversee billing operations across all centers.
Assist the Center Directors with programmatic development issues and hiring of staff.
Collaborate with academic affairs and the appropriate departmental office on faculty searches and onboarding.
Collaborate with internal and external collaborative investigators on research and clinical budgets.
Provide monthly updates on Core and Center activity to leadership.
Review/screen potential applicants for support staff.
Assist with grants management and submission.
Provide administrative leadership, support, and oversight to faculty and staff across multiple centers.
Function as the expert for all aspects of the administrative infrastructure supporting COE queries/issues.
Collaborate to develop, organize, maintain, and manage the infrastructure and resources necessary for supporting growing Centers with exceptional cores and expanding faculty bases.
Provide assistance in the recruitment and onboarding of new faculty and staff.
Help maintain updated faculty bibliographies.
Provide oversight of the financial management of all sponsored grants and contracts in compliance with hospital policies, project deliverables and funder regulations.
Coordinate the preparation of grant budgets and administrative components of grant applications in coordination with administrative support team.
Work with Research business managers and directors to manage all research and administrative budgets including: all large programs and grants as well as being responsible for administrative expenses.
Work with lab directors on equipment service agreements, new acquisitions and maintenance needs.
Review and approve purchases as necessary.
Ensure seamless, efficient, and transparent processes for all administration and assist with optimization of research infrastructure.
Communicate with corporate sponsors involved in research to ensure compliance.
Serve as liaison between Research administration, center directors, and investigators.
Collect, organize, monitor and distribute information.
Collect, organize and submit materials as necessary.
Interface with outside investigators involved in research
Encourage and create opportunities for staff to attend/present at regional, national, and international conferences and meetings.
Serve as liaison to Research Finance, Internal Audit, Research Compliance and other units as necessary.
Develop metrics and present reports and on staff development and productivity.
Identify areas that are underserved and reallocate staff resources as necessary.