Business Administrative Associate - Hybrid

University of Illinois System•Urbana, IL

5d•Hybrid

About The Position

This position is for a Business Administrative Associate in University Payables, with a hybrid work arrangement. The role involves performing a variety of complex technical and functional duties independently. Success in this role requires problem-solving skills, adaptability, timely and professional responses, high attention to detail, and good judgment. It is a team-oriented position that collaborates with various units within University Payables and the broader University of Illinois, as well as external customers. The incumbent is expected to provide quality customer service, continuously improve, maintain a professional attitude, and learn, all while acting in the best interests of the University of Illinois. Professional conduct and striving for excellence are expected at all times.

Requirements

Bachelor's degree in business administration, management, or a related field.
Two (2) years of professional business, financial, and/or managerial work experience.
Knowledge of generally accepted accounting principles and accounts payable best practices.
Familiarity with the Business and Financial Policies and Procedures Manual of the University of Illinois, and the State of Illinois and University procurement statutes, regulations, and procedures.
Excellent organizational and communication skills.
Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach.
Proficiency with Microsoft Outlook, Word, Excel, and OneNote.
Ability to work independently and exercise good judgment and discretion.
Ability and willingness to perform at consistently high levels and demonstrate initiative.

Nice To Haves

Preferred knowledge of Banner Finance, Banner Document System (BDS), iBuy, P-Card, T-Card, and Chrome River applications.

Responsibilities

Perform pre-pay audit of invoices/expense reports and related data entry in University systems (Emburse Enterprise System (CR), Banner, BDM) to ensure compliance with policies and regulations, requiring attention to detail and independent judgment in policy interpretation.
Participate in daily operations of University Payables, scheduling and prioritizing work, monitoring progress, and resolving transactions requiring rework ('rejects').
Maintain professional working relationships with University units by serving as a subject matter expert and liaison, promoting understanding of accounts payable policies and procedures, and assisting customers with problem resolution.
Identify, investigate, and implement Payables process improvements with appropriate approval and direction, contributing to written procedures for training and participating in policy/procedure formulation.
Conduct research and analyze transactional data in University systems and operational reports to monitor payment transactions and oversee research performed by others.
Participate in system testing for University Payables' system upgrades as required.
Analyze vendor account statements, assess invoice arrears, conduct research across various systems, and consult with vendors and departments to determine courses of action.
Perform other duties appropriate for a Business/Administrative Associate, such as representing University Payables in cross-functional meetings and serving on committees.
Actively participate in and contribute to University Payables' meetings and activities.