Business Admin I

JPL/NASA • Pasadena, CA

5d • $64,584 - $94,952 • Onsite

About The Position

The Business Administrator I supports the Avionics, Power & Instrument Electronics Section’s administrative and operational needs. The section provides expertise in defining architectures and delivering electronics platforms for avionics, motor control, power, and instruments, and is responsible for design, analysis, fabrication, testing, verification/validation, and operations of cross-discipline electronics and infrastructure.

As part of the 7345 Avionics, Power & Instrument Electronics Business Administration Team, the Business Administrator supports the Section Business Manager. The role calls for service excellence, organizational precision, and flexibility in a fast-paced, high-volume, dynamic organization. Work spans budget development and financial planning, data analysis and reporting, workforce and human resources activities, facilities, safety, and office-space and lab management. The position may also support management of the Power and Energy Services Service Center, a service center valued at more than $5 million.

Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related discipline and at least 1 year of related experience; or a master’s degree in a similar discipline and at least 0 years of related experience.
• General understanding and broad application of advanced principles, theories, concepts, and techniques in business administration, financial planning, workforce administration, safety, and facility management.
• Ability to present complex findings clearly and concisely, verbally and in writing, using graphics, tables, and high-level summaries.
• Advanced skills in MS Office Suite, including Word, Excel, PowerPoint, and Outlook, and familiarity with Workday.
• Self-starter with strong analytical and problem-solving skills and a proven ability to plan, prioritize, multitask, complete assignments, and resolve complex issues independently and in a team environment.
• Ability to build customer trust, collaborate as a business partner with personnel at all levels, and effectively lead teams.
• Ability to use tact and discretion when handling critical or confidential data.
• Excellent communication, training, presentation, and interpersonal skills; integrity and strong customer-service orientation.
• General knowledge of administrative processes for hiring foreign nationals and familiarity with immigration statuses.
• Dependable, responsible, detail-oriented, hardworking, intellectually curious, and willing to take initiative and ownership of work.
• Ability to work under pressure across multiple tasks, meet time commitments, and deliver high-quality work products.

Nice To Haves

• Broad administrative experience in financial analysis, budgeting, cost analysis, asset management, workforce planning, and human resources.
• Proven ability to navigate changing project scenarios and life-cycle cost.
• Experience with ORACLE financials and requisition modules, and applications including Data Extractor, IBT, OBIEE Analytics, Power BI, and Workday.
• Knowledge of organizational operations, applicable JPL and NASA policies and procedures, and government regulations.
• Previous Service Center experience.

Responsibilities

• Assist the Section Business Manager with budget development, financial planning, data analysis, reporting, rewards and recognition, human resources activities, workforce analysis, facilities, safety, and office-space and lab management.
• Prepare or coordinate scheduled monthly and/or quarterly financial analyses and reports, as well as ad-hoc analyses and data requested by management for strategic planning, performance reporting, and forecasting.
• Collaborate with customers and business partners to achieve objectives and increase organizational efficiency.
• Lead or contribute to process-improvement, budget-streamlining, and business-systems initiatives, including development of automated reports, dashboards, and business metrics using advanced query tools and multiple data sources.
• Maintain the Section’s internal and external website and repository databases.
• Use sound judgment and discretion when evaluating solutions to business challenges.
• May support management of the Power and Energy Services Service Center.
• Perform other ad-hoc duties as assigned.

Benefits

• Health, dental, vision, wellbeing, and retirement plans.
• Paid time off.
• Learning opportunities.
• Rideshare benefits.
• Childcare benefits.
• Flexible schedule.
• Parental leave.
• Additional traditional and unique benefits and perks.
• For benefits-eligible positions, benefits take effect on the first day of the month coincident with or immediately following the employee’s start date.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level