Business/Admin Coordinator

EXP•Brampton, ON

4d•CA$50,000 - CA$69,000•Onsite

About The Position

This role is for a Business/Admin Coordinator within the Central Canada Infrastructure group, based in the Brampton, ON office. The coordinator will support the Sr. Vice President of Infrastructure and work on a variety of projects. The position involves managing administrative tasks, coordinating meetings and travel, preparing and editing technical documents and proposals, and managing the full proposal lifecycle. The role also includes creating and refining presentations, developing support materials, and maintaining positive relationships with internal teams. Additionally, the coordinator will review financial results and prepare presentations, and provide backup support to other admin teams as needed.

Requirements

Minimum 3 years of proposal and administrative experience, ideally in the Engineering Consulting industry
Excellent time management and organizational skills
Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)
Demonstrates strong English language skills in writing, editing, and proofreading.
Ensures accuracy and quality through strong attention to detail
Persistent, enthusiastic, and driven
Ability to multitask and work within tight deadlines
Flexibility to work overtime
Excels in team‑based environments to drive collective success

Nice To Haves

Experience with CRM software, especially Deltek Vantagepoint is an asset

Responsibilities

Work directly with the Sr. Vice President of Infrastructure
Coordinate meetings and travel arrangements
Edit and format reports, proposals, and other technical documents
Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.
Compose and distribute meeting notes, routine correspondence, and reports
Perform other administrative duties such as data entry, copying, collating, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning
Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.
Provide backup support for the other admin teams and divisions as necessary
Manage the full proposal lifecycle, from reviewing RFI/RFQ/RFP requests to delivering the final submission
Create, refine, and deliver high‑quality presentations
Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
Establish and maintain positive relationships with internal teams at all levels
Review financial results, prepare presentations