Bursar - INTERNAL APPLICANTS ONLY

Pierce Mortuary Colleges Inc•Dallas, TX

15h•Onsite

About The Position

The Bursar oversees the operations of Student Accounts, including billing, cashiering, collections, and accounts receivable, ensuring the accuracy and compliance of all students’ financial transactions in accordance with institutional, federal, state, and IRS regulations. This role manages key functions such as financial aid posting, student refunds, payment plans, receivables reconciliation, aging analysis, and the annual 1098T process. The Bursar establishes and maintains strong internal controls, ensures compliance with regulatory requirements including U.S. Department of Education, Single Audit, and Payment Card Industry (PCI) standards, and monitors financial risk. The position also serves as a technical resource for accounts receivable systems and collaborates with internal and external partners to support efficient, secure payment processing and reporting. As a leader, the Bursar supervises staff and promotes excellent customer service while supporting a diverse campus community.

Requirements

Bachelor’s degree in Accounting, Finance, Business, or other related field or an equivalency of five years directly applicable work experience.
Strong technical and functional knowledge of computerized billing systems.
Demonstrated knowledge of Payment Card Industry (PCI) Security Standards.
Demonstrated knowledge of accounting principles and student service functions in higher-education environments.
Working knowledge of financial accounting principles and practices.
Strong ability to adapt to changing payment technology trends to meet student expectations and demands.
Demonstrated supervisory skills with the ability to lead and support staff effectively.
Strong interpersonal skills with the ability to interact effectively with individuals from diverse educational, ethnic, and socioeconomic backgrounds.
Excellent verbal and written communication skills.
Proven ability to plan and adapt to change.
Demonstrated expertise in prioritizing and organizing work to meet deadlines without sacrificing accuracy.
Proven proficiency in Microsoft Office Suite, including Word, Excel, Access, and Publisher.
Proficient in operating personal computers, software, and peripheral equipment, with the ability to learn and adapt to new technologies.
Ability to work a flexible schedule, which includes days, evenings, and weekends as needed by the department.

Nice To Haves

Prior experience working in an education environment or similar accounting software is desirable.
Prior work experience with QuickBooks Enterprise.

Responsibilities

Oversee the college operation of the Student Accounts.
Maintain comprehensive college billing operations, including accurate application of payments, timely processing of student refunds, and assessment of finance and service charges in accordance with institutional policies.
Manage Local Debt Recovery Program including file submissions, payment tracking, and compliance monitoring.
Maintain financial aid posting and conduct reviews of disbursement processes to ensure accuracy and compliance.
Perform reconciliation of all receivables, financial aid, and grant program accounts.
Develop and monitor aging reports, conducting routine analysis of uncollectible accounts, revenue streams, collections, drawdowns, adjustments and write-offs, student billing, and college receivables.
Oversee the creation of payment plans and troubleshoot issues as they arise.
Facilitate the development and publication of the Critical Date List for payment due dates in collaboration with student services offices.
Responsible for the annual 1098T process ensuring compliance with IRS regulations.
Identify and categorize risks to the Student Accounts office in accordance with the college-wide Risk Management Plan.
Assess and ensure the college’s compliance with applicable federal and state regulations related to financial aid programs, cash management, and institutional audit requirements, including Single Audit standards.
Ensures compliance with all college administrative procedures.
Ensures compliance with IRS regulations relating to the 1098T process and serves as a liaison for Payment Card Industry (PCI) standards in collaboration with the College's Information Security Officer.
Maintain internal controls in Student Accounts to ensure integrity, accuracy and completeness of financial information.
Perform control structure reviews and process analysis to ensure compliance with the U.S. Department of Education requirements.
Serve as the technical resource for all accounts receivable-related software systems, providing expertise and support to ensure effective system use and functionality.
Serve as liaison between merchant services financial institution, IT and auxiliary POS system vendors to ensure PCI compliance and adherence to regulatory requirements.
Provide support and expertise for receivables system enhancements for auxiliary units related to centralized billing and payment processing.
Prepare required audit schedules to support the annual financial audit and Single Audit processes.
Moves unpaid student balances from the prior fiscal year to bad debt in accordance with college policy.
Update college rate tables annually to ensure accurate tuition and fee charges based on approved updates.
Serves as a key contributor in the financial literacy program.
Maintain confidentiality of privileged information and adheres to applicable privacy laws.
Demonstrates sensitivity, understanding, and respect of diverse populations within the workplace.
Maintain an understanding of colleagues’ work to provide effective backup and support during periods of short staffing or increased workload.
Adhere to department guidelines for attendance and punctuality.
Demonstrate independent judgement and discretion in position-related decisions.
Performs miscellaneous job-related duties as assigned.