Bulk Fuel Administrator

EquipmentShare•Hubbard, TX

9d•$19 - $30•Onsite

About The Position

EquipmentShare is hiring a Bulk Fuel Administrator at their rental facility in Hubbard, TX. This role is responsible for managing bulk fuel inventory and tracking across all locations, reconciling deliveries and consumption, and maintaining fuel tracking systems. The administrator will also monitor fueling activity, support fueling procedures, track equipment fueling requirements, and assist with scheduling fuel deliveries. Additionally, they will liaise with bulk fuel suppliers, review pricing, audit invoices, and generate reports on fuel consumption, cost variance, efficiency, and shrink/loss. The role also involves coordinating fuel distribution and acting as a liaison for the Equipmentshare Fuel Solutions Team to ensure process uniformity. EquipmentShare emphasizes a people-first culture powered by technology, aiming to transform the construction industry.

Requirements

High school diploma or equivalent required.
At least 3 years experience in fuel operations, construction, equipment rental, logistics, fleet administration, or a similar field preferred.
Experience working on large construction or industrial projects preferred.
Strong computer and data-entry skills.
Experience with fuel management systems, fleet software, or inventory systems preferred.
Strong organizational and time-management skills.
Ability to analyze data and identify discrepancies.
Excellent communication and documentation skills.
Ability to work independently and prioritize tasks in a fast-paced environment.
Must be comfortable working around heavy equipment and active construction operations.
Valid driver's license.

Nice To Haves

Experience working on large construction or industrial projects preferred.
Experience with fuel management systems, fleet software, or inventory systems preferred.

Responsibilities

Monitor bulk fuel levels across all locations, reconcile daily delivery and consumption reports, and manage fuel tracking systems.
Monitor fueling activity through fuel management systems and reports.
Support the implementation and maintenance of fueling procedures, policies, and site-specific requirements.
Track equipment fueling requirements and ensure units are properly identified and entered into the fueling system.
Assist with scheduling fuel deliveries and communicating delivery requirements to fuel suppliers.
Schedule fuel deliveries, liaise with bulk fuel suppliers, review pricing, and audit invoices against delivered volumes.
Maintain accurate records of fuel and DEF deliveries, usage, inventory, and dispensing activity.
Generate weekly and monthly metrics on fuel consumption, cost variance, efficiency, and shrink/loss.
Coordinate fuel distribution for drivers, site equipment, or sub-contractors.
Partner with the Equipmentshare Fuel Solutions Team as a liaison to assist with process and procedure uniformity.
Maintain professional communication with project management, customers, vendors, fuelers, supervisors, and other site personnel.
Respond promptly to fueling-related questions and concerns.
Provide management with timely updates regarding fuel inventory, delivery schedules, operational issues, and critical-path requirements.
Help ensure fueling operations remain aligned with project production schedules.
Monitor bulk fuel and DEF inventory levels.
Coordinate fuel and DEF deliveries with approved vendors.
Verify delivery quantities and documentation.
Assist with investigating delivery discrepancies or billing issues.
Maintain vendor records, delivery tickets, purchase orders, and related documentation.