Bulk Fuel Administrator

EquipmentShare Megasites•Hubbard, TX

5d•$30•Onsite

About The Position

EquipmentShare is hiring a Bulk Fuel Administrator at their rental facility in Hubbard, TX. This role is responsible for managing bulk fuel inventory, tracking consumption, coordinating deliveries, and supporting fueling operations. The company aims to transform the construction industry through innovative technology and a people-first approach. The position offers competitive compensation and opportunities for career advancement.

Requirements

Maintain professional communication with project management, customers, vendors, fuelers, supervisors, and other site personnel.
Respond promptly to fueling-related questions and concerns.
Provide management with timely updates regarding fuel inventory, delivery schedules, operational issues, and critical-path requirements.
Help ensure fueling operations remain aligned with project production schedules
Monitor bulk fuel and DEF inventory levels.
Coordinate fuel and DEF deliveries with approved vendors.
Verify delivery quantities and documentation.
Assist with investigating delivery discrepancies or billing issues.
Maintain vendor records, delivery tickets, purchase orders, and related documentation
High school diploma or equivalent required.
Strong computer and data-entry skills.
Strong organizational and time-management skills.
Ability to analyze data and identify discrepancies.
Excellent communication and documentation skills.
Ability to work independently and prioritize tasks in a fast-paced environment.
Must be comfortable working around heavy equipment and active construction operations.
Valid driver's license.

Nice To Haves

At least 3 years experience in fuel operations, construction, equipment rental, logistics, fleet administration, or a similar field preferred.
Experience working on large construction or industrial projects preferred.
Experience with fuel management systems, fleet software, or inventory systems preferred.

Responsibilities

Monitor bulk fuel levels across all locations, reconcile daily delivery and consumption reports, and manage fuel tracking systems.
Monitor fueling activity through fuel management systems and reports.
Support the implementation and maintenance of fueling procedures, policies, and site-specific requirements.
Track equipment fueling requirements and ensure units are properly identified and entered into the fueling system.
Assist with scheduling fuel deliveries and communicating delivery requirements to fuel suppliers.
Schedule fuel deliveries, liaise with bulk fuel suppliers, review pricing, and audit invoices against delivered volumes.
Maintain accurate records of fuel and DEF deliveries, usage, inventory, and dispensing activity.
Generate weekly and monthly metrics on fuel consumption, cost variance, efficiency, and shrink/loss.
Coordinate fuel distribution for drivers, site equipment, or sub-contractors.
Partner with the Equipmentshare Fuel Solutions Team as a liaison to assist with process and procedure uniformity.