Building Secretary- 12 mos
About The Position
Discovery Elementary is seeking to hire a school secretary to join their team. The elementary school secretary provides clerical support to the building administrators and staff members, offering a wide variety of complex and confidential administrative and secretarial support. This role involves communicating information to school district employees, students, parents, and others as required, and assisting in ensuring compliance of department/program activities with legal, administrative, and District policy requirements. The district offers a great benefits package including paid health, dental, vision, and life insurance for employees, who are also enrolled in the PEERS retirement system. Supplemental options are available.
Requirements
- Graduation from high school.
- Ability to describe problems and work orally or in writing to supervisor as required.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to carry out instructions furnished in written or oral form.
- Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, electronic mail).
- Ability to problem solve job-related issues.
- Ability to work with a diverse group of individuals.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding students, employees and others.
- Organizational and time management skills.
- Knowledge of office management procedures.
- Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to the school (e.g., Pupil Services, Human Resources, Facilities and Business).
Nice To Haves
- College level course work in business, word processing, and office procedures preferred.
- Associates or Bachelor's degree preferred.
- Successful experience with office management in related area preferred.
Responsibilities
- Purchase orders for the building
- Daily student and staff attendance
- Data entry
- Composes documents (e.g., correspondence, bulletins, reports) for Building Administrator or other staff for the purpose of requesting or providing information, confirming events, etc.
- Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
- Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
- Assists in maintaining the daily/weekly/monthly calendar for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
- Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements.
- Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
- Answers telephone calls, and provide information and assistance to callers.
- Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Benefits
- paid health insurance for employees
- paid dental insurance for employees
- paid vision insurance for employees
- paid life insurance for employees
- enrolled in the PEERS retirement system
- Supplemental options
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
