Building Secretary

American Fidelity • Oklahoma City, OK

20h • Onsite

About The Position

The Building Secretary provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security, and services to the Building’s tenants and guests. This role involves preparing and distributing various office correspondence, light bookkeeping duties, processing invoices for payment, and working with vendors on accounts payable and receivables, along with other general duties. The position requires the use of technical and business vocabulary and knowledge of company operations, organizational procedures, and personnel. American Fidelity is a certified Great Place to Work for All, emphasizing a culture that helps colleagues be their best, focuses on teamwork and collaboration, and encourages different perspectives. The company specializes in the education, public sector, automotive, and healthcare industries, offering group and individual life, health, and annuity services, as well as other financial security products. American Fidelity aims to simplify things for customers by providing benefits administration and education, helping policyholders achieve financial security through benefit offerings that cover various life events.

Requirements

• High School Diploma or general education degree (GED)
• 1 - 3 years of experience
• Proficiency with PC Windows-based software, including Word, Excel and MS Office
• Proficiency with property management software such as Yardi
• Proficiency with security/access control software such as Lenel
• General office experience within the commercial real estate industry
• High level of administrative competence
• Accomplished people skills: phone and interpersonal
• Ability to work with various and conflicting personalities
• Able to communicate with tenants and vendors, defining and solving issues within company policies
• Understanding and use of general office tools and equipment
• Demonstrate reliability, integrity and confidentiality

Nice To Haves

• Commercial real estate knowledge desirable

Responsibilities

• Provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building’s tenants and guests
• Preparing and distributing various office correspondence
• Light bookkeeping duties
• Processing of invoices for payment
• Working with vendors on accounts payable and receivables
• Other general duties
• Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees