Building & Office - Administrative Assistant

PBS Systems • Calgary, AB

22h • Onsite

About The Position

PBS Systems is looking for a highly organized, self-motivated, and enthusiastic individual to join our Administration team as a Building & Office Assistant. This is an entry level position in which, you will support the administration team with day-to-day tasks and projects while contributing to the smooth operation of our office, facilities, and building-related activities. The Building & Office Assistant plays a key role in building and facilities administration, purchasing, and shipping and receiving, helping ensure an efficient, well-organized, and welcoming workplace. This position is based out of our Calgary head office. This is not a remote work opportunity.

Requirements

• 1-2 years of previous building administrative experience preferred
• Shipping and receiving experience
• Solid computer knowledge Microsoft Office Suite
• Experience with various software
• Strong organizational, time management, and multitasking abilities
• Self-starter with the ability to work independently and prioritize tasks effectively
• Excellent attention to detail and problem-solving skills
• Positive attitude with a strong customer-service mindset
• Strong communication and interpersonal skills
• Excellent written and verbal communication skills
• Ability to handle multiple priorities in a fast-paced environment
• High School Diploma

Responsibilities

• Ensuring the building is well kept, clean and safe
• Assisting with all maintenance inspections
• Assisting with seasonal maintenance
• Scheduling minor repairs/maintenance as needed
• Managing and performing small repairs and/or maintenance as appropriate
• Communication with onsite cleaners on a regular basis
• Managing (maintaining stock levels and ordering new stock) of office supplies, toners, and kitchen supplies
• Regular building checks
• Liaison between contractors/suppliers and PBS for building maintenance items
• Front desk responsibilities (greeting guests, making the front desk a welcoming place for employees, new hires and guests, signing for packages, opening & distributing mail, coding cheques)
• Assists with new hires onboarding (desk/building access set up)
• Works with multiple software programs as needed for building security, purchasing, & customer information
• Shipping requests as needed
• Available to work a Monday to Friday schedule from 8:00 a.m. to 5:00 p.m., with flexibility to adapt to changing needs
• Flexibility to work between our two Calgary office locations, situated 6 km apart.
• Any other duties as required

Benefits

• Comprehensive health benefits - Medical and dental coverage to support your well-being.
• Paid Time Off – Generous PTO to help you recharge and maintain work-life balance.
• Competitive compensation package
• Competitive annual base salary
• Attractive referral bonuses
• Staff discounts – Exclusive savings with partners such as GM, Dell, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED