Building Maintenance Specialist

Alachua County Sheriff's Office•Sheriff's Admin Building, FL

About The Position

The Building Maintenance Specialist serves as a liaison between the Alachua County Sheriff’s Office (ACSO) and County Facilities Management/Public Works Critical Facilities regarding building maintenance. The position creates and maintains ACSO building keys, except for keys issued and controlled by the Department of the Jail, and helps keep ACSO building interiors clean and supplied with cleaning products and restroom supplies. The role also provides backup support to the Property Specialist with ordering, receiving, recording, controlling, distributing, and disposing of property items. Work is performed under the general direction of the Property/Facilities Unit Manager. Performance is evaluated through observation, results obtained, and employee performance appraisals. Duties also include maintaining inventory records, coordinating supply orders and deliveries, arranging ACSO areas for special events, tracking equipment and repair activity, and providing backup courier services. The position may involve transporting supplies, mail, files, and records between agency and county locations and an off-site storage facility. The listed duties are not comprehensive; employees may be required to perform additional tasks incidental to or inherent in the position.

Requirements

High school diploma or GED.
Good working knowledge of computers.
Current, valid Florida driver license.
Forklift certification, or ability to obtain and maintain certification at ACSO’s discretion; training will be provided.
Ability to communicate effectively in spoken and written English.
Ability to sit or stand for moderate periods and look at a computer screen for moderate periods.
Ability to see and hear within a normal range.
Ability to lift and carry 50+ pounds and push or pull moderate to heavy loads.
Knowledge of general office practices and procedures.
Knowledge of property procedures for handling ACSO property.
Knowledge of storeroom and inventory methods and procedures.
Knowledge of applicable federal, state, and local laws and ordinances concerning the issuance, control, and disposal of government property.
Knowledge of applicable agency directives, procedures, and rules concerning property control and distribution.
Knowledge of the layout of ACSO facilities, including off-site locations.
Skill in operating computers and other office equipment, including using computers for word processing, accounting, and data entry.
Skill in using power tools, lawn equipment, shredders, and hand tools.
General maintenance skills and skill in operating a motor vehicle.
Ability to maintain supply and equipment inventories.
Ability to prioritize tasks and complete them.
Ability to work with minimal supervision.
Ability to maintain confidentiality and exercise discretion when appropriate.
Ability to establish and maintain effective working relationships with ACSO personnel, other agencies, and the general public.
Ability to operate a postage meter and scale, or learn to operate them.
Ability to file alphabetically and numerically accurately, notice filing errors, and correct them.
Ability to maintain accurate logs and reports.

Nice To Haves

Experience in inventory control, warehousing, or purchasing is preferred.
One or more years of general maintenance experience is preferred.
Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.

Responsibilities

Maintain records of expendable inventory using appropriate computer systems and agency policies and procedures.
Initiate timely orders for expendable supplies and uniform items to prevent shortages.
Receive, unpack, and inspect supplies and equipment against order specifications, and contact vendors about discrepancies.
Store supplies and keep the supply area neat and organized.
Ensure supplies are delivered to or picked up by the appropriate employee or division/bureau.
Monitor supply and equipment usage to avoid overstocking or shortages.
Keep ACSO building interiors clean and well maintained, using proper cleaning procedures.
Order and stock cleaning and restroom supplies.
Act as a liaison with Facilities Management on building maintenance issues.
Create and maintain ACSO building keys, except those issued and controlled by the Department of the Jail.
Arrange and set up ACSO areas for special events, including coordination with DOJ staff and inmate labor crews.
Clean the employee’s work area and assist with overall shop cleanliness.
Identify conditions that inhibit efficient agency operations and recommend solutions.
Maintain accountability for issued or accessed sets, kits, outfits, tools, equipment, and supplies.
Use the established record-keeping system to track inventory, document repairs, and record equipment and accessory issues and returns.
Assist other Unit and Bureau members as needed.
Provide backup to the Property Specialist by performing assigned functions, including courier duties.
Pick up and deliver packaged or boxed supplies and postal, inter-agency, and inter-office mail from the Post Office and agency or county bureaus, departments, and divisions, including the Criminal and Civil Courthouses.
Transport agency files and cartons of records to and from the designated off-site storage facility as needed.