Building Maintenance Specialist

Alachua County Sheriff's Office•Sheriff's Admin Building, FL

3d•Onsite

About The Position

Employees assigned to this position act as a liaison between the Alachua County Sheriff’s Office (ACSO) and County Facilities Management/Public Works Critical Facilities on building maintenance issues. They are responsible for creating and maintaining ACSO building keys except those issued and controlled by the Department of the Jail (DOJ). Must be familiar with proper cleaning procedures and for ensuring that an adequate amount of cleaning products and restroom supplies are on hand. They also provide back-up to Property Specialist by ordering, receiving, recording, controlling, dispersing, and disposing of a wide variety of property items. Work is performed under the general direction of the Property/Facilities Unit Manager. Performance is evaluated through observation, results obtained, and appropriate employee performance appraisals.

Requirements

Good working knowledge of computers
Current, valid Florida driver license
Ability to maintain supplies and equipment inventories
Ability to communicate effectively, both verbally and in writing
Ability to prioritize tasks and carry them through to completion
Ability to work with minimal supervision
Ability to maintain confidentiality and display discretion when appropriate
Ability to establish and maintain a good working relationship with ACSO personnel, other agencies, and the general public
Ability to operate a postage meter and scale or ability to learn
Ability to file alphabetically and numerically with a high degree of accuracy
Ability to notice and correct filing errors
Ability to maintain accurate logs and reports

Nice To Haves

Experience in inventory control, warehousing, or purchasing preferred
One (1) or more years in general maintenance preferred
Forklift Certification, or the ability to obtain and maintain certification at ACSO’s discretion (class will be provided)

Responsibilities

Maintain a record of all expendable inventory using appropriate computer systems and in accordance with agency policy and procedures
Initiate orders for expendable supplies and uniform items as necessary
Order expendable supplies in a timely manner to avoid shortages of needed items
Receive, unpack, and inspect supplies and equipment for compliance with ordering specifications and contact vendors regarding discrepancies
Store supplies and maintain the supply area in a neat and organized manner
Ensure that supplies are delivered to or picked up by the appropriate employee and/or Division/Bureau
Properly monitor usage levels of supplies and equipment to avoid over or under stocking
Ensure that the interiors of the ACSO buildings are clean and well maintained, and proper cleaning procedures are used
Order and stock cleaning and restroom supplies
Act as a liaison between the Sheriff’s Office and Facilities Management on building maintenance issues
Responsible for arranging and setting up ACSO areas for special events, including working with DOJ staff and inmate labor crews
Clean own work area and assist in total shop cleanliness
Be alert for conditions or situations which inhibit efficient operation of the agency and recommend solutions
Maintain accountability of all sets, kits, outfits, tools, and any other issued or accessed equipment or supplies
Utilize the established record keeping system to track inventory, document all repair activities, and record the issue or return of all equipment and related accessories
Assist other Unit and Bureau members as needed
Serves as backup to Property Specialist - Courier, performing designated functions as assigned, including but not limited to: Picking up and delivering packaged/boxed supplies, postal, inter-agency, and inter-office mail from the Post Office as well as various agency and county bureaus, departments, and divisions, to include the Criminal and Civil Courthouses
Ensuring that supplies are delivered to or picked up by the appropriate employee and/or division
Transporting files and cartons of agency records to and from the designated off-site storage facility, as needed