Building Maintenance Manager
About The Position
The Building Maintenance Manager oversees day-to-day upkeep, inspections, preventive maintenance, and contractor-led repairs at a large industrial refrigerated warehouse. This is a facility oversight and service-contractor coordination position, not a hands-on industrial refrigeration mechanic role. The manager proactively identifies problems, engages qualified vendors, follows work through completion, and communicates with warehouse leadership. The role includes daily building and grounds rounds, condition documentation, daily warehouse temperature reporting, maintenance recordkeeping, contractor scheduling and oversight, and coordination of interior, exterior, fire protection, electrical, and emergency-system maintenance. The manager coordinates with designated operations and asset owners on equipment outside the position’s direct maintenance responsibility. For the industrial ammonia refrigeration system, the manager notifies designated facility personnel and engages qualified contractors, documents follow-up, and follows established emergency procedures. The manager does not operate, troubleshoot, repair, or handle ammonia refrigeration equipment and does not own or administer OSHA PSM or EPA RMP programs. The position is full-time, on-site, Monday through Friday, with after-hours phone availability and occasional on-site attendance for urgent facility maintenance issues, including weekends and holidays. Salary is $110,000–$120,000.
Requirements
- At least five years of commercial or industrial building maintenance, facilities management, or closely related experience.
- Demonstrated success managing multiple service contractors, preventive maintenance schedules, inspections, and repair follow-through.
- Practical knowledge of building electrical, mechanical, plumbing, HVAC, doors, docks, fire protection, and general maintenance systems.
- Strong documentation, communication, prioritization, budgeting, and independent decision-making skills.
- Working proficiency with email, Excel, and work-order records.
- Ability to meet the on-site work schedule and after-hours emergency availability expectations.
Nice To Haves
- Experience in cold storage, refrigerated distribution, industrial warehouses, or automated warehousing.
- Experience with CMMS software and maintenance service agreements.
- Basic awareness of ammonia refrigeration safety.
Responsibilities
- Conduct daily rounds of the building, interior, exterior, equipment areas, and grounds; document conditions, deficiencies, and follow-up actions.
- Prepare and deliver a daily warehouse temperature report using approved monitoring information; coordinate temperature-setting changes only as directed by authorized personnel.
- Escalate significant issues and recommended corrective work to the designated owner representative and obtain approval before authorizing nonemergency work outside approved scopes or budgets.
- Maintain an inspection calendar, service history, contractor contact list, open-issue log, and corrective-action tracker.
- Source, contact, schedule, and oversee qualified subcontractors for inspections, planned service, troubleshooting, repairs, and emergency response.
- Obtain and review quotes, service reports, and invoices; confirm completion, document deficiencies, and hold vendors accountable for safety, quality, and timely follow-through.
- Coordinate contractor access, work windows, permits, and safety requirements with facility representatives to minimize interruptions to cold storage operations.
- Arrange weekly grass cutting during April–November and annual gutter cleaning; schedule quarterly perimeter fencing and sliding-gate inspections.
- Coordinate snow removal and salting of driveways, parking areas, and Pattison Avenue sidewalks when needed.
- Coordinate stormwater inlet cleaning and basin maintenance, parking and traffic line striping, and exterior lighting repairs or service.
- Coordinate quarterly inspections of loading dock restraints, dock levelers and doors, high-speed roll-up doors, air curtains, and wall-mounted lighting.
- Arrange maintenance for insulated and steel personnel doors, plumbing, electrical, and general building systems.
- Schedule air-compressor service for automatic racking equipment, including one major and three minor services annually where applicable.
- Coordinate with designated operations or asset owners regarding forklifts, product racking, pallet wrappers, ASRS equipment, and IT systems; these are not assumed to be direct maintenance responsibilities.
- Schedule and track one annual and three quarterly fire-suppression inspections through qualified providers, including pre-action, dry, and wet systems.
- Coordinate the annual fire pump test and follow up on fire protection deficiencies.
- Coordinate quarterly electrical system inspection and cleaning, and scheduled emergency-lighting generator testing and inspection with qualified contractors.
- Coordinate controlled-access system service through the responsible specialist or department.
- Notify designated facility personnel and engage qualified ammonia refrigeration contractors for alarms, inspection needs, service, and repairs; document contractor findings and follow-up.
- Follow established ammonia-related notification, evacuation, and emergency escalation procedures; do not perform hazardous interventions.
- Remain reachable for urgent facility maintenance calls at night, on weekends, and holidays; assess reported issues, dispatch qualified contractors, notify management, and attend on-site when needed.
- Meet the on-site work schedule and after-hours emergency availability expectations.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
