Building + Event Planning Manager

Friends of the Children•Portland, OR

16h•Hybrid

About The Position

Friends of the Children is seeking an exceptional Building + Events Manager to launch and advance the reach of the Duncan and Cindy Campbell National Center of Excellence for Professional Youth Mentoring. This organization is dedicated to impacting generational change by empowering youth facing the greatest obstacles through long-term relationships with paid professional mentors. The National Center of Excellence, located in Portland's historic Albina neighborhood and set to be completed in fall of 2026, will serve as a hub for evidence-sharing, innovation, training, and technical assistance in professional youth mentoring. The ideal candidate will be skilled in both event execution and advancing professional mentoring to improve the lives of children and families.

Requirements

Mission-driven and service-oriented mindset.
Strong problem-solving and decision-making skills.
Attention to detail.
Ability to work independently and collaboratively.
Proficiency with basic office, scheduling, and communication tools.
Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with staff, youth, parents, visitors and members of the community.
CPR/First Aid Certification (initial certification may be secured within first 6 months of first assignment to this position).
Track record of executing projects, events, and renovations, including planning, budgeting, and on-time delivery.
High school diploma or equivalent required.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Ability to manage schedules, logistics, and basic budgets.
Knowledge of safety regulations and emergency procedures.
Flexibility to work evenings or weekends as required for events.

Nice To Haves

Associate’s or bachelor’s degree preferred.
Experience in facilities management, event planning, nonprofit operations, or community programming preferred.
Experience in education, public sector, or mission-driven organizations is a plus.

Responsibilities

Oversee daily operations of the facility, ensuring a clean, safe, and professional environment.
Coordinate routine maintenance, repairs, and inspections of the building and equipment.
Manage relationships with vendors, contractors, and service providers.
Monitor building systems including HVAC, electrical, plumbing, security, and fire safety.
Ensure compliance with health, safety, and local regulations.
Manage building access, security protocols, and key distribution.
Maintain inventory of facility supplies and equipment.
Assist with facility budgeting and expense tracking.
Respond promptly to facility issues or emergencies.
Plan, coordinate, and support center of excellence programs, trainings, workshops, and special events.
Collaborate with staff, partners, and facilitators to understand event needs and objectives.
Coordinate logistics including room reservations, setup, technology, catering, and staffing.
Serve as the primary on-site contact during events.
Ensure events align with the Center’s mission, policies, and safety standards.
Oversee event setup, operations, and breakdown.
Troubleshoot and resolve issues during events to ensure a positive experience.
Conduct pre- and post-event meetings as required to review/communicate group needs and feedback.
Plan and execute events that increase brand awareness, introduce new guests and funding opportunities to Friends of the Children.
Support a welcoming and inclusive environment for youth, families, and partners.
Communicate effectively with staff, volunteers, and external stakeholders.
Provide excellent customer service to all building and event users.
Assist with scheduling and space utilization to maximize program impact.

Benefits

100% employee only health premium coverage for 2 of 3 plans.
100% employee only dental premium coverage.
100% employee only vision premium coverage.
Basic Life Insurance and Accidental Death and Dismemberment (100% paid by Friends of the Children).
Short Term Disability and Long-Term Disability (100% paid by Friends of the Children).
Flexible Spending Accounts (FSA) for Healthcare (minimum $100, maximum $3,400).
Employee Assistance Program.
Voluntary Benefits such as Critical Illness, Hospitalization, Legal, etc.
401(k) savings plan with a company match up to the first 4% of employee contributions.
Cell phone and/or Internet Reimbursement up to $75/month.
Office reimbursement of $150 per year on anniversary date.
Up to three weeks of paid vacation annually for the first 4 years (pro-rated in the first year).
Two weeks/80 hours of sick time awarded annually (prorated for new employees, not less than 48 hours).
Eleven paid holidays (three of which are floating).
Employee Development and Wellness Reimbursement of up to $1000 after the first year of employment ($200 for wellness).
Summer hours and holiday gift of time off (assessed annually).
Employee Perks and Discount Programs (savings on hotels, rental cars, travel, entertainment, streaming services, electronics, eCommerce, and more).