Building Coordinator, Undergraduate Admissions
About The Position
The Admissions Building Coordinator would report to the Senior Associate Director, Events. The role would support both the 3535 facility as well as the Admissions Visitor Center. This role would require an on campus presence of 4 days per week. The responsibilities would include: Primary contact for all facilities questions and needs. Primary contact between FRES and 3535 Building management for all facilities related issues and secondary contact for the Admissions Visitor Center (in conjunction with the Director, Audience Engagement. Responsible for security and safety protocols. Primary liaison with Public Safety and building security teams. Responsible for maintaining all AV systems. Primary contact with AV vendors. Responsible for coordinating any large furniture movement or procurement within Admissions Facilities. Maintains stock of office supplies. Maintains stock of kitchen supplies. Helps with distribution of larger shipments and organization of storage spaces. Supports events from a physical space perspective when running in the Admissions Visit Center. Support event related movement of asset and materials. May process documents coming in to Applicant Care during high-volume periods. May assist with onboarding activities. The Building Coordinator is responsible for working as part of a team to achieve the institution's goals in enrolling a class of highly accomplished students from a wide range of backgrounds and experiences, through fostering intentional access and collective care while engaging with members of the admissions team and campus partners.
Requirements
- High School Grad/GE Degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
- A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.
Responsibilities
- Facilities management - primary contact for building related requests.
- Responsible for security and safety protocols. Liaison with Public Safety and building security teams. Support space and building focused Mission Continuity activities.
- Coordination of equipment, furniture and supply movement within and among facilities.
- Coordination of AV service requests with AV vendors.
- Tracking and maintaining office supplies (including kitchen supplies)
- Assist in processing documents and materials associated with applications.
- Assist with onboarding and offboarding activities
Benefits
- excellent healthcare
- tuition benefits for employees and their families
- generous retirement benefits
- a wide variety of professional development opportunities
- supportive work and family benefits
- a wealth of health and wellness programs and resources
- Health, Life, and Flexible Spending Accounts
- comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
- exceptional tuition benefits for employees, spouses, and dependent children
- tuition assistance at other institutions for dependent children
- generous retirement plans
- pre-tax or Roth basis retirement savings
- wide variety of investment options through TIAA and Vanguard
- substantial amount of time away from work
- Long-Term Care Insurance
- Wellness and Work-life Resources
- Professional and Personal Development
- access to a wide range of University resources as well as cultural and recreational activities
- Discounts and Special Services
- Flexible Work Hours
- Penn Home Ownership Services
- Adoption Assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
