Building Assistant

UNITED FOOD AND COMMERCIAL WORKERS•Washington, DC

17h•$45,158 - $48,889•Onsite

About The Position

The Building Assistant supports the day-to-day operation and readiness of UFCW workplace areas by maintaining employee lounges and conference-room service areas, managing beverage and related supply inventory, supporting meetings and special events, providing Reception backup, assisting with Operational Support and Services projects and large mailings, maintaining workplace postings and notices, coordinating vending-machine service, and providing other operational support as needed.

Requirements

The ability to work an 8:00 a.m. to 4:00 p.m. workday.
High school diploma or equivalent preferred.
Previous experience in office services, facilities support, hospitality, customer service, reception or a related work environment preferred.
Basic computer proficiency, including email, Microsoft 365 applications, simple data entry, printing documents and using shared electronic files or systems.
Strong organization and attention to detail, with the ability to monitor supplies, maintain orderly work areas and follow established procedures.
Ability to provide courteous customer service and communicate effectively with employees, visitors, vendors and external representatives.
Ability to work independently, use sound judgment, take initiative and shift priorities when routine work is interrupted by meetings, Reception coverage or other time-sensitive needs.
Ability to read and interpret safety rules, operating and maintenance instructions and procedure manuals, and to understand and communicate applicable rules, policies and procedures.
Ability to carry out instructions provided in written, oral or diagram form.

Responsibilities

Maintains the cleanliness, organization, stocking and day-to-day readiness of employee lounges, pantry areas, conference-room service areas and related equipment in accordance with established procedures and checklists.
Maintains coffee, tea, water and related beverage service throughout the workday in employee lounges and conference rooms.
Maintains inventory of lounge, conference-room and beverage-service supplies; monitors stock levels, receives and stores supplies, and prepares and submits replenishment orders as needed in accordance with established approval procedures.
Provides setup, service and breakdown support for in-house meetings, luncheons, employee programs, special events and other functions overseen by the Operational Support and Services Office, including beverage service and related logistical support.
Provides primary backup coverage for the Reception area as needed, including answering and routing telephone calls, greeting and directing visitors, providing general information and performing other routine front-desk responsibilities.
Assists with Operational Support and Services projects and large-scale mailings as needed, including envelope stuffing, assembling materials, preparing mailings and other general production support.
Delivers departmental faxes.
Posts and replaces updated Departmental Telephone listings monthly in designated locations; monitors and updates UFCW bulletin board postings; and posts or distributes notices, signage and other Operational Support and Services communications as directed.
Serves as the primary point of contact for vending-machine services, including reporting equipment or stocking issues, requesting service or replenishment, coordinating vendor access, and assisting with employee concerns or refund requests as appropriate.
Serves as backup to the General Office Clerk V for retrieving and forwarding copier counts and for broader Operational Support and Services office-supply inventory and ordering.
Maintains punctuality and timely completion of assigned responsibilities and deadlines; develops courteous and effective working relationships with employees at all levels, tenants, vendors and representatives of external organizations; and protects the confidentiality of sensitive information encountered in the course of assigned duties.

Benefits

Comprehensive health insurance coverage.
Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
Retirement Savings Account.
401(k) plan with employer matching.
Pension plan.
Dependent care reimbursement account program.
Health care reimbursement account program.
Transportation program benefits.
Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
Prepaid Legal Plan (for DC/MD/VA only).