Budget Officer (Research & Grants)
About The Position
The Royal Ontario Museum (ROM) is seeking a Budget Officer to support the financial administration and reporting needs of the Natural History department. This role is responsible for processing and monitoring financial transactions for grants, restricted accounts, research funding, payroll, procurement, and departmental operations. The Budget Officer will maintain accurate financial records, prepare financial projections and reconciliations, and support effective budget management across multiple funding sources, grants, and stakeholders. This position supports a complex portfolio of accounts within a leading natural history research environment, offering an opportunity to contribute to scientific research, collections stewardship, and public engagement.
Requirements
- Completion of a community college diploma in business administration, accounting, or a related field (3-year program), or an equivalent combination of education and experience.
- Minimum five (5) years of experience in financial administration, accounting, or budget coordination, preferably within a university, research, grant-funded, academic, museum, healthcare, or public-sector environment.
- Experience in processing financial transactions and maintaining departmental or project accounts.
- Advanced proficiency in Microsoft Excel, including financial tracking, reconciliations, reporting, budget analysis, and forecasting.
- Experience supporting procurement processes, purchase orders, invoice administration, and vendor payments.
- Experience working with multiple stakeholders to resolve financial, administrative, or operational issues.
- Maintain detailed financial records, account balances, and monthly budget summaries across multiple funding sources.
- Strong mathematical, analytical, and problem-solving skills.
- Excellent organizational skills and strong attention to detail.
- Ability to manage multiple priorities while maintaining accuracy in a deadline-driven environment.
- Demonstrated discretion and ability to handle confidential financial information.
- Strong interpersonal and communication skills, with the ability to work collaboratively across departments and with external stakeholders.
- Ability to learn and adapt to new financial systems and software.
Nice To Haves
- Experience administering grant-funded budgets, restricted accounts, and externally funded research projects.
- Experience preparing financial reconciliations and variance analyses.
Responsibilities
- Manage the day-to-day financial administration of departmental operating budgets, grant accounts, restricted funds, research accounts, and externally funded projects.
- Process financial transactions, including purchase orders, invoices, reimbursements, travel expenses, accounts payable/receivable, and petty cash claims.
- Reconcile monthly statements from ROM Finance and external partners, including the University of Toronto.
- Prepare budget projections, monitor expenditures, and support financial planning to ensure responsible use of departmental funds.
- Produce financial summaries, reports, and expenditure analyses to support monthly and annual reporting needs.
- Liaise with internal departments, suppliers, funding agencies, and external stakeholders to resolve financial and administrative issues.
- Process payroll-related documentation, timesheets, and stipends for students, interns, research fellows, and temporary employees.
Benefits
- Paid benefits for individuals and families (for permanent and full-time contract positions, conditions apply)
- Health spending account
- Employee Assistance Program
- Pension plan with employer-matched Defined Benefit contribution
- Parental leave top-up to 95 percent of salary for 17 weeks
- Free ROM membership for permanent full-time and part-time staff
- Discounts to over 200 attractions through Attractions Ontario
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
