Budget & Finance Manager – DHS

El Paso County•El Paso, CO

15h•Hybrid

About The Position

El Paso County’s Department of Human Services (DHS) is hiring a Budget & Finance Manager to lead assigned financial operations and programs supporting the department’s delivery of essential services. The role oversees diverse funding streams, grants, contracts, budgets, and accounts payable and receivable, and partners with the Deputy Director, DHS program leaders, County Finance, and Procurement to guide decisions and address operational challenges. The manager plans, organizes, and evaluates departmental financial activities; oversees financial functions; analyzes complex financial and operational information; advises leadership on strategy, resource allocation, and planning; and develops and improves financial processes, policies, procedures, and internal controls. The position also supervises assigned staff and ensures financial activities meet applicable legal, funding, contractual, and County requirements. The anticipated schedule is Monday through Friday, 8:00 AM–5:00 PM, with flexibility required; the schedule is subject to change. A hybrid schedule may be available after successful completion of the initial evaluation period, subject to change. Regular in-person presence is an essential job function. Duties are primarily performed in an office environment, some travel may be required, and the employee may need to respond to emergencies in varying weather conditions or work evenings and weekends as business needs dictate. The position may be subject to grant funding and additional background checks, including a Government Program Fraud check and a Child Welfare Abuse & Neglect database (TRAILS) check.

Requirements

Bachelor's degree in finance, accounting, business administration, public administration, or a related field; four years of related professional experience may substitute for the degree.
Five years of professional experience in finance, budgeting, accounting, contracts, procurement, grants, auditing, or a related financial field.
Two years of supervisory, management, or demonstrated leadership experience.
Thorough knowledge of governmental financial management, accounting, budgeting, auditing, and financial administration principles and practices.
Knowledge of GAAP and governmental accounting practices applicable to assigned responsibilities.
Knowledge of financial analysis and reporting, accounts payable and receivable, grants, compliance, and internal controls.
Knowledge of purchasing, procurement, and contract administration, including competitive procurement, solicitations, agreements, and vendor management, as applicable.
Knowledge of applicable Federal, State, and local laws and regulations, funding requirements, and County policies and procedures.
Knowledge of financial management and ERP systems, data analysis tools, and other technology supporting financial operations.
Ability to manage multiple complex financial programs, functions, projects, and priorities; analyze complex information, identify trends and risks, evaluate alternatives, and develop sound recommendations.
Ability to prepare, administer, monitor, and analyze complex budgets, reports, forecasts, and other financial information.
Ability to develop, implement, evaluate, and improve financial policies, procedures, processes, and internal controls.
Ability to interpret and apply complex laws, regulations, policies, funding requirements, contracts, and financial guidance.
Ability to exercise independent judgment, solve complex problems, and make decisions within established authority.
Ability to use financial systems, reporting tools, spreadsheets, and other applicable technology.
Ability to communicate effectively verbally and in writing, explain complex financial information to audiences with varying levels of financial knowledge, and prepare clear, accurate reports, analyses, and presentations.
Ability to establish and maintain effective working relationships and promote excellent customer service and a collaborative, service-oriented work environment.
Ability to lead, supervise, develop, motivate, and evaluate employees.
Ability to plan, organize, prioritize, coordinate assignments, and meet deadlines.
Ability to maintain confidentiality and exercise discretion with sensitive information.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Receptiveness to adopting and using new and innovative technologies and platforms.
Maintain regular and punctual attendance.
Possess and maintain a valid driver's license.
Pass a conditional post-offer background investigation, motor vehicle record check, and drug screen.

Nice To Haves

Eight years of professional experience in finance, budgeting, accounting, contracts, procurement, grants, auditing, or a related financial field.
Three years of supervisory, management, or demonstrated leadership experience.
Experience in a governmental or public sector setting.
Experience managing large or complex funding, grants, contracts, budgets, or financial operations.

Responsibilities

Plan, organize, manage, and evaluate assigned departmental financial programs, operations, and services; establish priorities aligned with department goals and operational needs.
Manage assigned financial functions, which may include budgeting, accounting, accounts payable and receivable, contracts, procurement, grants, reporting, auditing, compliance, and related fiscal operations.
Conduct and oversee complex financial and operational analyses, studies, and research; develop recommendations on financial strategy, resource allocation, and short- and long-term planning.
Monitor spending, contracts, and purchase orders to identify savings opportunities and prevent budget overruns; analyze usage trends, vendor agreements, and marketplace data, and communicate cost risks and recommendations to leadership.
Develop, implement, and evaluate financial policies, procedures, processes, and internal controls; identify risks and ensure compliance with applicable laws, regulations, funding requirements, County policies, and contractual requirements.
Oversee preparation, analysis, and maintenance of financial reports, records, reconciliations, projections, forecasts, and cost analyses.
Manage assigned budget activities, including development, monitoring, forecasting, expenditure and revenue analysis, modifications, and reporting; advise leadership on status, trends, risks, and resource needs.
Manage assigned accounting and transaction activities, including accounts payable and receivable, reconciliations, revenue and expenditure monitoring, and resolution of complex transactions or discrepancies.
Manage assigned contract and procurement activities, including development and administration, solicitations, negotiations, amendments, renewals, monitoring, vendor relationships, procurement processes, and resolution of contractual, billing, performance, or compliance issues.
Manage assigned grant and other funding activities, including financial monitoring, reporting, reimbursement, reconciliation, and compliance.
Monitor the financial aspects of assigned programs, projects, and portfolios and coordinate with staff to resolve financial or compliance issues.
Coordinate and support financial, programmatic, and compliance audits and reviews; analyze documentation, resolve discrepancies, respond to findings, and implement corrective actions as appropriate.
Coordinate legal matters within assigned areas, including CORA requests, and work with the County Attorney's Office as assigned.
Provide senior and executive leadership with timely financial analysis and recommendations, translating data into options, trade-offs, risks, and projected outcomes and surfacing risks and opportunities.
Identify and implement improvements to financial processes, controls, systems, and service delivery.
Interpret and communicate financial policies, procedures, regulations, contractual requirements, and guidance; provide technical assistance and consultation.
Collaborate with County departments and offices, external agencies, auditors, vendors, contractors, and other stakeholders.
Supervise, guide, mentor, and develop assigned staff; determine training needs, conduct performance evaluations, and participate in hiring, disciplinary, and other personnel processes.
Oversee inventory, logistics, purchasing support, or other administrative operations associated with assigned financial responsibilities, as applicable.
Represent assigned financial functions at meetings and on committees, workgroups, and special projects; represent department leadership at meetings as directed.
Perform other duties as required.